Alarm, Fire, & Security ยท 1 week ago
Inspection Coordinator
Hilton Head Island, SC
Full-time
Onsite
Entry Level
$20/hr - $23/hr
2+ years expAlarm, Fire & Security, LLC is a locally owned and operated, full-service Fire Alarm, Fire Sprinkler, and Life Safety company serving the Lowcountry. They are currently seeking a detail-oriented Inspections Coordinator to manage inspection workflows, coordinate schedules, and ensure compliance with applicable standards while providing excellent customer service.
ElectronicsPhysical SecuritySecurity
Hiring Manager
Krysten E.
Responsibilities
Coordinate and schedule fire alarm, fire sprinkler, and other life safety inspections to ensure timely completion and compliance
Create and manage inspection work orders based on client requests, contracts, recurring inspection schedules, and internal communications
Communicate with customers to confirm inspection appointments and provide updates as needed
Ensure inspection reports are completed accurately and submitted promptly; follow up with inspectors when documentation is missing or incomplete
Review and close inspection work orders in accordance with internal procedures and compliance requirements
Distribute inspection reports to customers and maintain accurate electronic records
Track inspection history and incorporate prior findings into current scheduling and reporting needs
Field phone calls and emails in a professional, courteous, and efficient manner while adhering to company policies
Review inspection-related invoices for accuracy, including labor and cost allocations
Assist with inspection-related reporting, metrics, and audit preparation
Coordinate inspection equipment and documentation needs with the Warehouse Manager and inspection team
Collaborate with Service, Sales, and Accounting teams as needed to ensure seamless inspection operations
Participate in cross-departmental projects and perform other duties as assigned
Qualification
Required
High school diploma or GED required
Minimum of 2 years of relevant administrative, scheduling, or coordination experience
Strong attention to detail with the ability to manage deadlines and competing priorities
Excellent written and verbal communication skills
Strong organizational, problem-solving, and time-management abilities
Courteous, patient, and customer-focused mindset
Ability to research information from multiple sources and apply historical data to current inspection requirements
Ability to work independently as well as collaboratively within a team environment
Ability to accurately review official documents for completeness and compliance
Ability to maintain accurate records and reports
Preferred
Experience with work order management or scheduling software preferred (ServiceTrade experience a plus)
Proficiency with Microsoft Office Suite
QuickBooks Online experience is a plus but not required
Self-motivated with strong multitasking capabilities
Highly detail-oriented and organized
Strong interpersonal and communication skills
Troubleshooting and follow-up skills
Ability to understand and follow both written and verbal instructions
Company
Alarm, Fire, & Security
Alarm, Fire, & Security is the premier security, fire alarm, and fire suppression installers of the low country!
51-200 employees
Funding
Current Stage
Growth StageRecent News
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