Inside Higher Ed · 3 weeks ago
Temporary Part-time Purchasing Coordinator
Philadelphia, PA
Part-time
Onsite
New Grad, Entry Level
$7.25/hr - $24/hrThe University of Pennsylvania is a prestigious Ivy League institution known for its leadership in education and research. They are seeking a Temporary Part-time Purchasing Coordinator to provide administrative support to the research finance team, process purchase orders, and perform general administrative duties within the department of Emergency Medicine and Rehabilitation Medicine.
Digital MediaEducationHigher EducationJournalismRecruiting
Responsibilities
Process purchase orders for Emergency Medicine and PM&R PI's on grants, gifts or unrestricted funds, process purchase orders for UPHS Administration as needed
Collect all documentation on purchase order, check request, procard request, and all other charges and file for attachment to monthly reports
Ensure all documentation conforms to the university and sponsor requirements
Process journals utilizing BEN according to sponsor and university policies and procedures
Prepare monthly statement ensuring all required documentation is attached for all charges and give it to the PCard allocator for review and approval timely
Approve review and approve order placed in various university online systems
Prepare annual equipment inventory; tag equipment as needed
Place tickets in University AIM system for small jobs including exterminating, lights out, bathroom out of order, etc
Place Hyperbaric Medicine tickets for all their facilities and any IT needs on the University side due to chamber being in a School of Medicine building and cannot go through UPHS
Greet visitors to office from the front desk, answer phones, go to mailroom and retrieve mail for department and sort mail into mailboxes, liaison for copier issues and placing tickets with Ricoh for fixing any issues that come up, ordering supplies for copiers and for office
Under general direction, provide clerical/administrative support to the research administration team and faculty members
Qualification
Required
Provide administrative support to the research finance team and faculty members
Process and approve purchase orders and journals utilizing BEN according to sponsor and University policy and procedures
Perform administrative duties related to office reception, phone, fax, mail, and other duties as assigned
Process purchase orders for Emergency Medicine and PM&R PI's on grants, gifts or unrestricted funds
Collect all documentation on purchase order, check request, procard request, and all other charges and file for attachment to monthly reports
Ensure all documentation conforms to the university and sponsor requirements
Process journals utilizing BEN according to sponsor and university policies and procedures
Prepare monthly statement ensuring all required documentation is attached for all charges and give it to the PCard allocator for review and approval timely
Approve review and approve order placed in various university online systems
Prepare annual equipment inventory; tag equipment as needed
Place tickets in University AIM system for small jobs including exterminating, lights out, bathroom out of order, etc
Greet visitors to office from the front desk, answer phones, go to mailroom and retrieve mail for department and sort mail into mailboxes
Liaison for copier issues and placing tickets with Ricoh for fixing any issues that come up
Ordering supplies for copiers and for office
Provide clerical/administrative support to the research administration team and faculty members
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
Founded in 2004
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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