Artefact · 19 hours ago
Accounting Specialist
Los Angeles, CA
Full-time
Hybrid
Entry Level
1+ years expArtefact is a next-generation consulting firm specializing in data, analytics, and AI consulting. The Accounting Specialist will support the day-to-day financial operations of Artefact’s U.S. business, ensuring accurate bookkeeping, timely billing, and smooth coordination between project management and accounting systems.
AdvertisingArtificial Intelligence (AI)Business IntelligenceInternet
Responsibilities
Support monthly and milestone-based invoicing in Everwin
Verify billing data matches Statement of Work terms, Salesforce details, and project codes
Track unbilled revenue, billing schedules, and invoice status
Maintain up-to-date AR aging reports and assist with collections follow-up
Review and categorize business expenses from corporate cards, salary reports, Everwin expense reports, and the bank
Support vendor invoice entry, coding, and payment scheduling
Assist in maintaining accurate overhead, software, and travel cost allocation
Support monthly reconciliations (bank, credit cards, payroll allocations, vendor balances)
Validate actuals from Everwin vs finance system and flag discrepancies
Ensure accurate posting of revenue and overhead within QuickBooks
Compare actual hours logged vs contracted SOW hours
Flag gaps in time tracking, misallocated roles, or inconsistencies affecting margins
Assist in margin analysis and project status reporting
Assist with intercompany invoicing
Support reconciliation of intercompany balances and loan schedules
Help maintain financial records across QuickBooks, Everwin, and Salesforce
Identify operational inefficiencies and propose process improvements
Support documentation of SOPs for billing, expense management, and reconciliation workflows
Assist with implementation of new tools or automation initiatives
Qualification
Required
1–2 years of accounting, AR/AP, or finance operations experience
Strong Excel or Google Sheets skills (pivot tables, VLOOKUP, basic formulas)
Detail-oriented, analytical, and able to manage multiple deadlines
Comfortable working in a fast-paced environment with cross-border teams
Excellent communication skills and ability to work with non-finance stakeholders
Preferred
Bachelor's degree in Accounting, Finance, or related field preferred
Benefits
Competitive salary and performance bonus.
Flexible hybrid working with 2-3 office days per week.
Company
Artefact
Artefact is a digital agency celebrating the long overdue marriage of marketers and engineers.
1001-5000 employees
H1B Sponsorship
Artefact has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (1)
2022 (2)
Funding
Current Stage
Public CompanyTotal Funding
$18.84MKey Investors
Tikehau Capital
2018-02-01Post Ipo Equity· $18.77M
2018-02-01IPO
2016-03-01Post Ipo Debt
Leadership Team
Vincent Luciani
Co-founder and executive Chairman
Arnaud Marro
Head Of Digital Media (Programmatique, Social, Tracking)
Recent News
2025-10-27
Company data provided by crunchbase