Bergen New Bridge Medical Center ยท 1 day ago
EPIC ADMINISTRATIVE ASSISTANT FULL-TIME DAY SHIFT 25162
Paramus, NJ
Full-time
Onsite
Mid Level
$38K/yr - $52K/yr
3+ years expBergen New Bridge Medical Center is dedicated to providing high-quality, compassionate care to its diverse community. They are seeking an Administrative Assistant to provide direct administrative support to the Epic Project Director and coordinate meetings across various stakeholder groups.
EventsHealth CareHospitalNon ProfitRehabilitation
Responsibilities
Provide direct administrative support to the Epic Project Director, including calendar management, meeting coordination, and follow-up tracking
Anticipate administrative needs and proactively resolve scheduling or logistical issues
Serve as a central point of contact for administrative coordination across Epic workgroups
Schedule and coordinate meetings across multiple stakeholder groups, including clinical, operational, IT, and executive teams
Develop and distribute meeting agendas, materials, and pre-reads in collaboration with project leadership
Take and distribute meeting notes, action items, and decisions as directed
Coordinate meeting rooms, virtual platforms (Teams/Zoom), equipment, and onsite logistics
Maintain organized project calendars, distribution lists, and contact directories
Support the development and formatting of project documents, presentations, and reports
Track meeting attendance, decisions, and follow-up items
Assist with onboarding logistics for new Epic team members
Track Epic team member schedules, planned time off, and availability
Assist with coordinating coverage and meeting schedules around PTO and training commitments
Maintain up-to-date team calendars to support project planning
Coordinate administrative functions related to Epic travel, training, and onsite sessions as needed
Liaise with internal departments (Facilities, IT, HR, Finance) for meeting space, access, and administrative needs
Support ad-hoc administrative requests related to the Epic program
Qualification
Required
High school diploma or equivalent required; associate's degree or higher preferred
3+ years of administrative or executive support experience, preferably in healthcare, IT, or large project environments
Strong organizational, time-management, and multitasking skills
Excellent written and verbal communication skills
Proficiency with Microsoft Outlook, Word, PowerPoint, Excel, and virtual meeting platforms (Teams/Zoom)
Ability to handle sensitive information with discretion and professionalism
Preferred
Experience supporting large-scale system implementations or healthcare projects
Familiarity with Epic or healthcare IT environments (preferred but not required)
Experience coordinating complex calendars across multiple leaders and departments
Benefits
Comprehensive benefits package
Competitive medical, dental, and vision plans
Generous time off policy that includes ample vacation days, personal time, sick leave and nine paid holidays
Robust tuition reimbursement
Continuing education programs
Company
Bergen New Bridge Medical Center
Bergen New Bridge Medical Center is a health care and hospital company.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Deborah Visconi
President and Chief Executive Officer
Sandi Weiss
Chief Financial Office and Vice President of Finance
Recent News
2025-11-25
2025-10-09
2025-07-01
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