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General Dynamics Information Technology · 21 hours ago

Management Analyst/Administrative Assistant

USA MN Eagan

Full-time

Onsite

Mid Level

$63K/yr - $86K/yr

3+ years exp

General Dynamics Information Technology is a global technology and professional services company that delivers consulting, technology, and mission services to major U.S. government agencies. They are seeking a Management Analyst/Administrative Assistant to support the USPS Information Technology team, assisting with communications, task tracking, and administrative support to enhance operational efficiency.

Artificial Intelligence (AI)Cloud ComputingConsultingCyber SecurityInformation Technology

H1B Sponsor Likely

Responsibilities

Assists with communications, task completion tracking, scheduling and conducting team meetings, managing documents, and performing 'Standard Operating Procedures' for the USPS facility and team

Works independently

Organized and can turn tasks around quickly, prioritize many requests, operate on short timeframes assisting with the creation of deliverables for Sr. directors and VPs, and anticipate and plan for team needs

Able to manage and clean data in excel

A person who sees opportunity for process improvement and proposes solutions

The candidate should be intermediate to expert level at MS Excel, Outlook and Teams. MS Project, Visio, SharePoint and dashboarding skills a plus

Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications, and monitors peripheral equipment for proper operation

Schedules meetings and changes appointments as warranted or requested

Performs routine administrative and facilities support activities

Tracks completion of tasks assigned to team members to ensure timely and accurate submission

Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup

Ability to combine, organize, and clean data in Excel

Strong communication skills

Exceptional writing skills

Compose communications to teams of software developers, managers, and contractors

Attend meetings and take notes on task assignments, summarize meetings

Manage team task board, adding lanes and assigning tasks as needed

Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion

Manage cube assignments, equipment orders, supply orders for in person staff

Submit service requests for facility issues

Collect e-documents and digital signatures, archive employee e-documents

Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals

Qualification

Analytical ThinkingOffice AdministrationSchedulingBusiness OperationsMS ExcelMS OutlookMS TeamsMS ProjectMS VisioSharePointDashboardingCommunication SkillsExceptional Writing Skills

Required

3 + years of related experience

Analytical Thinking

Business Operations

Office Administration

Scheduling

Intermediate to expert level at MS Excel, Outlook and Teams

Schedules meetings and changes appointments as warranted or requested

Performs routine administrative and facilities support activities

Tracks completion of tasks assigned to team members to ensure timely and accurate submission

Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup

Ability to combine, organize, and clean data in Excel

Strong communication skills

Exceptional writing skills

Compose communications to teams of software developers, managers, and contractors

Attend meetings and take notes on task assignments, summarize meetings

Manage team task board, adding lanes and assigning tasks as needed

Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion

Manage cube assignments, equipment orders, supply orders for in person staff

Submit service requests for facility issues

Collect e-documents and digital signatures, archive employee e-documents

Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals

Preferred

Experience in a technical setting preferred

Associate's degree in Management, Business Administration, Communications or Liberal Arts or equivalent experience in an IT setting is preferred

MS Project, Visio, SharePoint and dashboarding skills a plus

Ability to pivot data in Excel

Ability to use task automation tools

Basic Power Apps skills

Benefits

401K with company match

Comprehensive health and wellness packages

Internal mobility team dedicated to helping you own your career

Professional growth opportunities including paid education and certifications

Rest and recharge with paid vacation and holidays

Variety of medical plan options, some with Health Savings Accounts

Dental plan options

A vision plan

A 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match

Full flex work weeks where possible

Variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave

Short and long-term disability benefits

Life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance

Company

General Dynamics Information Technology

Glassdoor3.9

General Dynamics Information Technology is an IT consulting company that specializes in cyber security, AI, and quantum computing. It is a sub-organization of General Dynamics.

Founded in 1999

Falls Church, Virginia, USA

10001+ employees

https://www.gdit.com/

H1B Sponsorship

General Dynamics Information Technology has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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2020 (13)