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AP4 Group · 2 weeks ago

Administrative Operations Specialist

Lakeland, FL

Full-time

Onsite

Entry, Mid Level

AP4 Group LLC is a global full-service provider of heavy-duty and aeroderivative industrial gas turbine maintenance. They are seeking an Administrative Operations Specialist to support ISO process and compliance activities, oversee daily office operations, and assist with project coordination and executive support.

Industrial EngineeringManufacturingMechanical Engineering

Responsibilities

Assist with maintaining the ISO 9001 quality management system documentation, including policies, procedures, work instructions and forms

Support internal audits and corrective action tracking; help ensure timely closure of action items

Coordinate training logistics and maintain compliance calendars; track certification renewals as needed

Serve as a point of contact for ISO-related inquiries and help prepare management reports

Manager supplier agreements. Ensure accurate and consistent information is being supplied

Manage daily office operations, including mail receipt, sorting, distribution, and courier logistics

Oversee facilities responsibilities (supplier coordination, vendor communications, maintenance requests)

Maintain organized filing systems, electronic records, and confidential documentation

Manage general office calendars, office supplies, and equipment maintenance

Provide calendar and meeting management for the Operations Manager and Vice President of Parts, coordinate agendas, materials, and logistics for internal and external meetings

Assist with special projects and provide support as needed to the Operations Manager and Vice President of Parts

Prepare and format documents, presentations, and reports

Assist with timecard administration and approvals

Assist with reviewing expense reports

Other duties as required

Qualification

ISO 9001 complianceProject coordinationCalendar managementDocument preparationProactive communication

Required

Support ISO process and compliance activities

Oversee daily office operations

Assist with project coordination and executive support

Ensure efficient office workflows

Maintain accurate records

Provide reliable support to the Vice President of Parts

Handle sensitive information

Coordinate meetings

Support operational initiatives

Assist with maintaining the ISO 9001 quality management system documentation, including policies, procedures, work instructions and forms

Support internal audits and corrective action tracking

Help ensure timely closure of action items

Coordinate training logistics and maintain compliance calendars

Track certification renewals as needed

Serve as a point of contact for ISO-related inquiries

Help prepare management reports

Manage supplier agreements

Ensure accurate and consistent information is being supplied

Manage daily office operations, including mail receipt, sorting, distribution, and courier logistics

Oversee facilities responsibilities (supplier coordination, vendor communications, maintenance requests)

Maintain organized filing systems, electronic records, and confidential documentation

Manage general office calendars, office supplies, and equipment maintenance

Provide calendar and meeting management for the Operations Manager and Vice President of Parts

Coordinate agendas, materials, and logistics for internal and external meetings

Assist with special projects and provide support as needed to the Operations Manager and Vice President of Parts

Prepare and format documents, presentations, and reports

Assist with timecard administration and approvals

Assist with reviewing expense reports

Other duties as required

Benefits

Medical, dental, prescription and vision coverage available on your first day of employment!

Health Savings Account Employer Contribution of $1500 for individuals or $3000 for families who enroll in a high-deductible health plan.

Telehealth benefits.

Matching 401(k) plan.

Competitive paid time off plan and 8 paid holidays, plus 2 floating holidays.

Company

AP4 Group

AP4 Group specializes in heavy-duty industrial gas turbine maintenance, spare parts distribution, component repairs, and field services. It is a sub-organization of Gas Turbine Controls.

Founded in 1990