Apply on Employer Site

Airswift · 2 weeks ago

Contract Conformance Specialist III

Houston, TX

Contract

Onsite

Mid, Senior Level

4+ years exp

Airswift is a leading workforce solutions provider for the oil and gas industry, seeking a Contract Conformance Specialist III to ensure contractual obligations are met throughout project lifecycles. This role involves managing documentation, communication, and compliance between the company and contractors, as well as facilitating the resolution of contractual issues.

CommercialConsultingHuman ResourcesInformation TechnologyInfrastructureOil and GasProfessional ServicesRecruitingRenewable EnergyStaffing Agency

Responsibilities

Demonstrate understanding of and compliance with Project Execution contracting strategy

Facilitate preparation of contract exhibits, which include scope, specifications, pricing, and special instructions

Assist in write technical contract language describing the scope, pricing, and special instructions for each assigned project

Coordinate with the contract management group specialist to ensure project specific functional requirements and contractor clarifications & qualifications (when applicable) are incorporate in the final contract documents

Support project management in contractor contract negotiations during the contract bidding and formation phases

Coordinate project team in its development of a project specific communication plan

Participate and assist with training in regard to contract conformance to team and third-party personnel

Review documents submitted by contractors for compliance with contract, and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager

Maintain contractor correspondence and documentation logs

Prepare and transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager and project manager

Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing approved change orders

Prepare meeting agenda, participate in person at, and take & distribute meeting notes for, all contract-related meetings between company and contractor

Establish and implement project contract document control and retention system in compliance with company procedures

Review contractor submitted invoices for compliance with the requirements; distribute for review and approval by the appropriate personnel; and monitor through payment to the contractor

Coordinate with project team, CCRL, contract conformance manager and legal lead, as required, in resolution of contractual issues as they arise

Request, monitor and track service request orders (SRO) for project outside services providers throughout the project duration

Coordinate contract close-out with project team to ensure strict compliance with the related contracts

Close out project contract files and submit for retention in compliance with Company procedures

Prepare for and provide assistance during company and external compliance audits

Ongoing communication with the CCRL regarding project's contractual requirements, practices and issues, including providing weekly status updates on the CCS Flash Report

Qualification

Contract administrationEnergy industry knowledgeTechnical writingChange order managementProject managementMicrosoft Office proficiencyCommunication skillsOrganizational skillsProblem-solving skillsCollaboration skills

Required

Bachelor's degree in an engineering, construction, legal, technical or business discipline with a minimum of 4 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry; or Associates degree with a minimum 7-10 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry

Specific knowledge and experience in contracting process and issues related to energy industry construction projects

Fundamental understanding of intent, context purpose and utilization of all documents typically included in or required by a contract