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NEOGOV · 1 day ago

DEPUTY CLERK II G115 - Clerk oif Superior Court

Columbus, GA

Full-time

Onsite

Entry Level

$16.88/hr - $16.88/hr

1+ years exp

The Columbus Consolidated Government is seeking a Deputy Clerk II for the Clerk of Superior Court. The role involves processing court actions, assisting the public, and maintaining court documents while ensuring compliance with relevant laws and procedures.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Receives court actions for processing; processes each accepted case by entering all data elements into computerized court management system; assigns judges and case numbers; identifies each type of court action based upon substance and statutory procedural requirements; determines if venue and jurisdictional requirements have been met; tracks cases to ensure successful processing; accepts or rejects each action submitted based upon completion and submission of all legal requirements and mandatory documents; processes criminal sentences and fine payments; strikes jurors for domestic, criminal, and civil cases; processes paperwork for appeals; processes adoptions; files attorneys paperwork

Attends arraignments, guilty pleas, docket calls, trials, jury selection, and probation revocations; records required information for official records; enters information into official court record through computerized court management system; generates new notices, bonds, and other documents as needed

Assists the public at the counter; answers telephone; researches and responds to written and verbal inquiries about court policies, procedures, case status, fines and costs due, and scheduling of court proceedings; resolves complaints; retrieves and interprets case history information; assists judges and attorneys as needed

Receives, receipts, records, verifies, monitors, and submits fines, fees, costs and other monies received by court; disburses restitution payments; enters payment information into system and posts to proper case file

Receives, dockets, and files warrants, transcripts, accusations, indictments, motions, orders, adoptions, notices, and appearances

Receives paperwork for passports, forward documents to Passport Services

Sends DUI and surrender of parental rights notices to the local newspaper

Prepares and processes sentences, bond forfeitures, sentence reviews, appeals, adoptions, orders, bench warrants, and revocations

Checks fines for probation officers

Completes prisoner histories; receives fines; picks up and secures cash bonds; secures warrants

Research criminal case information for various agencies; answers prisoner questions and mail; responds to phone inquiries and assists the general public

Maintains all court documents and ensures filing processes are consistent

Verifies all Superior Court Documents from previous day; makes corrections where needed

Prepares and drafts various reports as requested or required

Assists and responds to prisoners in filing of habeas corpus actions; bills inmates when filing civil cases; maintains records of payments and correspondence

Pulls cases and delivers to judges; pulls records, makes certified copies, and faxes documents

Processes notary public applications

May assist Chief Deputy with operation of the financial division of superior, state & juvenile court clerk’s office to include receiving, verifying, accounting, and balancing fines, fees, and funds; preparing reports and disbursements for funds; preparing and maintaining office accounting records; balancing and reviewing financial reports; coordinating and performing daily verification and audit of all funds received by office; preparing daily and weekly deposits; entering and monitoring debit and credit entries in ledgers; and assisting in monitoring account activity and evaluating relevant statutory and regulatory changes

Performs other related duties as assigned

Qualification

Court management systemState lawsBookkeeping practicesOffice proceduresLegal terminologyPublic interactionBasic mathematicsStandard office equipmentBusiness software applicationsOral communicationWritten communication

Required

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education

Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years

Knowledge of relevant state laws and guidelines governing the Office of the Clerk of Superior Court

Knowledge of modern office procedures

Knowledge of the operations and functions of local and state court systems

Knowledge of legal terminology and required record-keeping procedures and deadlines

Knowledge of bookkeeping and accounting practices

Skill in operating standard office equipment such as a typewriter, calculator, copier, microfiche machine, and facsimile machine

Skill in the use of computers, standard business software applications, and specialized software applications used by the courts

Skill in basic mathematics

Skill in dealing with the public

Skill in oral and written communication

Valid driver's license

Experience interacting with managers and the general public