Vista Care · 2 weeks ago
Corporate Receptionist
Sheboygan, WI
Full-time
Onsite
New Grad, Entry LevelVista Care is a company that provides services to individuals with intellectual and developmental disabilities. The Corporate Receptionist serves as the first point of contact at the corporate headquarters, responsible for greeting visitors, managing communications, and providing administrative support to corporate leadership.
Health CareHospitalNursing and Residential CarePersonal Health
Responsibilities
Greet and welcome visitors, vendors, and employees in a courteous, professional manner
Manage the main phone lines and general email inbox; route calls and messages promptly
Ensure compliance with visitor security and check-in procedures
Ensure reception and common areas are neat, organized, and reflective of Vista Care’s professional image
Maintain adequate office, kitchen, and common area supply inventory; place and track orders as needed
Receive, sort, and distribute incoming mail and packages; prepare and manage outgoing mail and shipments
Coordinate maintenance requests and service calls for office equipment and building systems
Collaborate with custodial staff to maintain a clean, welcoming, and safe office environment
Maintain the corporate apartments calendar and assist with coordination of reservations
Support document scanning, filing, and electronic recordkeeping as needed
Assist the Executive team and Owners with planning and logistics for corporate meetings and onsite events, including scheduling, catering, and setup
Maintain the corporate conference room calendar and assist with coordination of space usage
Prepare meeting materials and provide day-of support for meetings and events
Draft, proofread, and distribute correspondence such as memos, announcements, and invitations
Provide professional and friendly responses to internal and external inquiries
Support communication needs for the CEO, corporate departments, and company-wide initiatives
Uphold a high standard of professionalism, accuracy, and confidentiality in all interactions
Demonstrate behavior consistent with Vista Care’s mission, values, and culture
Present a polished, professional image and serve as a positive ambassador for the organization
Communicate respectfully and effectively with individuals supported, families & guardians, team members, and external partners
Other duties or responsibilities as directed
Qualification
Required
Must be at least 18 years of age
Prior experience in a receptionist, customer service, and/or administrative role in a professional or corporate environment
Proficiency in computer technology including, but not limited to: Google Workspace (Gmail, Calendar, Docs, Sheets), Microsoft Office, and Concur/credit card reporting system
Critical thinking and the ability to make effective decisions that align with Vista Care Mission, Vision, and Values
Dependable, self-motivated, and able to work both independently and collaboratively
Ability to prioritize tasks
Attention to detail and exceptional organizational skills
Excellent interpersonal skills
Maintains a high degree of professionalism, including maintaining professional boundaries and adherence to confidentiality
Ability to function well in a high-paced environment
Ability to communicate professionally across all departments
Adaptability to organizational changes and the willingness to be a change agent
High school diploma or equivalent required
On-site position; work performed primarily in an office environment
Prolonged periods of sitting at a desk and working on a computer/laptop
Ability to sit or stand for extended periods
Fluency in oral and written English; must be able to give and receive verbal and written instructions in English
Occasional lifting (up to 25lbs) when handling office supplies, packages, and/or event materials
Prompt and regular attendance is required
Company
Vista Care
Vista Care is a service and support organization that provides specialized, supportive services to a diverse population.
Founded in 1997
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Liz Olive
Chief Executive Officer
Dave Sneddon
Chief Operating Officer
Company data provided by crunchbase