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Baptist Health System KY & IN · 1 day ago

Accounts Payable Supervisor – Customer Service/Supplier Maintenance/Travel & Expense/Disbursements

Kentucky

Full-time

Onsite

Mid, Senior Level

3+ years exp

Baptist Health is looking for an Accounts Payable Supervisor to oversee the Accounts Payable Customer Service team and related functions. The role involves supervising, training, and developing staff while ensuring the consistent application of department policies and maintaining strong relationships with suppliers and corporate departments.

Health Care

Responsibilities

Provides leadership to team through supervision, training, delegation, prioritization of workloads, mentoring and motivation

Accountable for establishing, maintaining documentation of, and ensuring consistent application of department policies as they relate to the area of supervision

Acts as liaison between accounts payable, site locations, suppliers, and corporate departments on matters of supplier maintenance, travel and expense, disbursements, or shared service center accounts payable processes

Monitors and assesses Customer Service performance with timely guidance and/or feedback as well as providing routine training on departmental processes and policies

Supervises all aspects of supplier set-up and maintenance which includes approving new suppliers or modifications to existing suppliers within the ERP system

Oversees and monitors all qualities of disbursements ensuring payments are timely and accurate while serving as backup for processing weekly disbursements via check/ACH/SUA, stop/void payments, and positive pay exceptions in JPMorgan banking website

Responsible for Travel & Expense Corporate Credit Card program ensuring adherence to policy, accuracy, and well-timed payments

Participate in or act as subject matter expert regarding ERP system and processes for any location integrations, new corporate initiatives, or software upgrades

Performs research and review concerns or issues related to Supplier Maintenance, Travel & Expense and Disbursements system workflows and works with employees or IT Support when necessary to take corrective action in resolving

Assists with internal and external audit and information requests

Investigates and resolves escalated issues or discrepancies and has ability to perform detailed research for suppliers or site locations

Ensures supplier database is maintained in agreement with IRS 1099 requirements, Compliance department guidelines, Supply Chain needs, and Company’s best practices

Oversees receipt of W-9’s for all 1099 vendors and assists in issuance of annual 1099s

Performs reconciliation of 1099 errors, resolves discrepancies with the IRS, and assists in issuance and tracking of notice B’s

Oversees review, research, and reconciliation of supplier statements

Performs outstanding check reconciliation

Qualification

Accounting principlesAccounts payable proceduresGenerating 1099sMicrosoft Office SuitePeopleSoft experienceOracle Cloud experienceSupervisory experienceAttention to detailMentoring skills

Required

Bachelor's degree with 3 years' experience

In-depth knowledge of accounting principles focusing particularly on accounts payable procedures and best practices

Hands-on management approach with ability to train and mentor applying strong attention to detail and accuracy

Experience generating 1099s and reporting to the IRS is required

Advanced computer skills including proficiency in Microsoft Office Suite particularly Excel with ability to perform VLookups and create pivot tables

Preferred

PeopleSoft and/or Oracle Cloud experience preferred but not required

Past supervisory experience preferred but not required

Company

Baptist Health System KY & IN

Glassdoor3.9

Founded in 1924 in Louisville, Kentucky, Baptist Health is a full-spectrum health system dedicated to improving the health of the communities it serves.

Founded in 1924

Sunrise, Florida, USA

10001+ employees