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Community College of Rhode Island · 3 hours ago

Senior Payroll Manager

Warwick, RI

Full-time

Onsite

Mid, Senior Level

3+ years exp

The Community College of Rhode Island is seeking a Senior Payroll Manager to oversee and supervise the organization’s payroll functions. This role involves ensuring timely and accurate payroll processing, compliance with regulations, and managing payroll-related financial systems and staff training.

EdTechEducationHealth CareHigher Education

Work & Life Balance

Hiring Manager

Carlin Weirick

Responsibilities

Demonstrate a commitment to the philosophy and mission of a comprehensive community college

Work collaboratively with others in a diverse and inclusive environment

Work collaboratively with others and provide quality customer service in a diverse and inclusive environment

Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions

Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates

Prepares and maintains accurate records and reports of payroll transactions

Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices

Facilitates audits by providing records and documentation to auditors

Prepares and submits year-end tax reports, issues W-2s, 1042s, and other related payroll forms

Identifies and recommends updates to payroll processing software, systems, and procedures

Aid in the preparation of analyses, interpretations, and presentations of payroll financial data for Community College management and the Board of Education

Manage financial accounting and internal financial control systems of payroll, including maintaining a strong working knowledge of Ellucian Banner financial and payroll systems, implementing changes as necessary, and coordinating departmental and college system needs with appropriate IT staff

Coordinates bi-weekly payroll processing and related activities. Processes Electronic Funds Transfer (EFT) and other bank files, vendor payments, and vendor files. Performs journal entries and reconciles the payroll clearing account

Audits, reviews, and processes salary overpayments, employee refunds, wage garnishments, and other payroll adjustments. Calculates and reports non-cash fringe benefits

Solves problems concerning payroll processing and responds to payroll inquires

Supervise a variety of administrative duties to deliver payroll-related objectives according to established deadlines, policies, procedures, and regulatory/legal requirements

Responsible for maintenance and proper functioning of the leave reporting system

Prepare payroll reconciliations and adjusting journal entries

Make tax payments

Prepare quarterly federal and state tax reports under the supervision of the Controller

Other related duties as assigned

Train newly hired staff members and maintain training manuals of processes for future reference

Develops and provides training to the university community on topics related to payroll

Coordinate communication with staff in the State Payroll, State Personnel, College Human Resources, Controllers, Budget and Financial Aid Offices on a daily basis or as necessary to resolve operational or production items

Work closely with Human Resources technical staff to address issues related to community hiring functions

Serve as primary liaison regarding payroll matters with the campus community and various State offices regarding operational issues

Provide general assistance to employees regarding payroll policies and procedures

Work as a team member to ensure service to employees

Work to maintain fair and clear payroll processes and procedures

Establish and maintain the confidentiality required in dealing with payroll-related issues while also ensuring that that service is done with consideration for fellow employees

Demonstrate initiative and provide appropriate advice and recommendations as appropriate to ensure the continued improvement of the College in meeting its strategic goals

Ensure that employees and managers are adhering to policies and procedures

Qualification

Payroll processing systemsPayroll enterprise systemsSupervisory experienceAccounting degreeFinancial reportingMicrosoft ExcelMulti-taskingInterpersonal skillsVerbal communicationWritten communicationTeam playerProblem-solving