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Weil, Gotshal & Manges LLP · 2 weeks ago

Sr. Coordinator, Revenue Operations

New York, NY

Full-time

Onsite

Mid, Senior Level

$105K/yr - $115K/yr

4+ years exp

Weil, Gotshal & Manges LLP is a law firm seeking a Sr. Revenue Coordinator to perform full-cycle revenue operations for assigned Billing Partners. The role involves managing unbilled inventory, preparing invoices, monitoring accounts receivable, and supporting the firm's revenue targets while ensuring compliance with billing policies.

ConsultingLegalProfessional Services

Hiring Manager

Chris Telesford

Responsibilities

Provide high quality support to assigned Billing Partners and act as a trusted advisor in all aspects of the revenue cycle (Billing & Collections)

Monitor and follow up on unbilled inventory (WIP) and accounts receivable (AR)

Track and forecast monthly billings and collections based on feedback from assigned Partners and clients

Review proforma’s prior to distribution to Billing Partners to ensure accuracy and compliance with guidelines and agreed billing arrangements

Responsible for drafting/editing invoices based on mark-up’s/instructions, including:

Write-off processing: Obtain and document approvals in accordance with firm policies and procedures

Time/cost transfer: Investigate appropriateness of billable entries

Time entry narrative changes: Additions, corrections, and deletions

Prepare draft and final invoices . Document distribution to clients before posting in the Firm’s financial system. File all relevant backup documentation under each invoice when posting

Track and report on the status of bills that are electronically submitted. Troubleshoot issues and work to address rejections causing delays

Proactively communicate changes in client policies to timekeepers

Monitor unallocated cash receipts and on-account funds on assigned client matters. Facilitate timely decisions to apply funds, or refund to clients

Complete monthly billing and collections forecasts within 3e, and other monthly reporting assignments in a timely manner

Respond quickly and accurately to all billing related requests and inquiries

Assist with the development, testing, and documentation of new processes and software relating to revenue operations

Work closely with Manager and Department Leadership to devise plans for collections follow-up, and initiate direct contact with clients

Review partially paid invoices, research and summarize the reasons for the partial payment, and prepare a plan of action for the Billing Partner

Assist with the mentoring and development of junior staff members

Ad Hoc projects and any additional responsibilities as required by management

Qualification

Revenue operations experienceElite 3e Financial SystemE-billing platformsAdvanced ExcelMath skillsBusiness acumenFollow up skillsCritical thinkingEffective communicationSelf-motivated

Required

4+ years revenue operations experience, primarily Billing, in a law firm or professional services environment

Technical Skills: Proficiency in MS Office, including advanced Excel and Word

Strong math and numeracy skills

Solid business acumen, and ability to act as a trusted advisor

Exhibits strong judgment, critical thinking capabilities, and effective problem solving

Developing capabilities in reporting/data analysis

An effective communicator, serves as a point of escalation and someone who can provide guidance to junior team members

Excellent follow up skills

Takes the initiative, is self-motivated, and sets a positive example

Preferred

Experience with Elite 3e Financial System a plus

Experience with e-billing hub and e-billing platforms, such as; Collaborati, Legal X, Tymetrix, Legal Exchange, Counselink, Sergenti Tracker also a plus

Bachelor's degree preferred