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Texas Department of Transportation · 2 weeks ago

Contract Specialist II, III, IV-PEPS

Houston, TX

Contract

Onsite

Mid, Senior Level

$58K/yr - $93K/yr

2+ years exp

The Texas Department of Transportation is seeking a highly skilled and motivated Contract Specialist to perform complex contract duties. This role involves developing, analyzing, and monitoring contracts while ensuring compliance with applicable regulations.

Government Administration

Responsibilities

Reviews compliance of minority participation goals in consultant contracts

Administers consultant contracts

Coordinates, reviews, processes and monitors third party advanced funding agreements and supplemental agreements

Meets with project managers to identify objectives, needs and issues concerning project contracts

Monitors and coordinates with the General Services Division

Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring System

Reviews contracts, amendments, subcontracts, procurement documents, work orders, supplemental agreements, time extensions, and consultant qualifications

Sets up expenditure authorizations

Performs other job responsibilities as assigned

Researched state and federal statutes and opinions, Department policies and previous contracts

Reviews contracts, amendments, subcontracts, procurements document supplemental agreements, and time extensions

Confers with legal staff and management on various legal matters

Ensures contracts are payable and meet all legal requirements

Executes agreements and contracts

Maintains, updates and compiles detailed data, or contracts, including procurement documents and revisions; writes routine and unique correspondence

Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and government regulations

Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations

Develops, writes, revises and/or prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports

May serve as a lead worker on the related tasks

Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions

Qualification

Contract administrationCompliance monitoringResearchAnalysisFinancial Information Management System (FIMS)Contract developmentLegal terminologyData compilationDocument preparationCustomer serviceOffice equipment usageConfidential record maintenanceStandard office softwarePublic relationsEffective communicationProblem-solvingTeam collaborationAttention to detailTime management

Required

Bachelor's Degree in Business Administration, Finance or related field

2 years in contract administration, administrative support, bookkeeping or accounting for Contract Specialist II

3 years in contract administration, administrative support, bookkeeping or accounting for Contract Specialist III

4 years in contract administration, administrative support, bookkeeping or accounting for Contract Specialist IV

Valid driver's license

Cert TX Contract Mgr (CTCM)

Cert TX Contract Dev (CTCD)

Considerable knowledge of contract record-keeping

Considerable knowledge of legal terminology

Proficient skill in monitoring contracts

Proficient skill in maintaining effective working relationships with others

Proficient skill in writing, reviewing and revising documents

Proficient skill in collecting, sorting and compiling data

Proficient skill in preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency

Proficient skill in prioritizing and organizing work assignments

Proficient skill in using standard office equipment

Proficient skill in preparing and maintaining confidential and sensitive records, files, and reports

Proficient skill in using computers, applicable programs, applications, and systems

Extensive knowledge of contract development and oversight

Extensive knowledge of applicable computer operating system and relevant applications

Extensive knowledge of generally accepted accounting principles, procedures, and terminology

Extensive knowledge of contract administration/management systems

Expert skill in research and analysis methodologies

Expert skill in public relations for maintaining effective working relationships with individuals and groups, both internal and external

Expert skill in scheduling work assignments

Expert skill in using computers, applicable programs, applications, and systems

Expert skill in researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area

Expert skill in analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions

Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools

Repetitive Motion-substantial movements of the wrists, hands, and/or fingers