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Community Options, Inc. · 21 hours ago

Human Resources Administrative Assistant

Princeton, NJ

Full-time

Onsite

Entry Level

$16/hr - $16/hr

1+ years exp

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states. They are seeking a Human Resources Administrative Assistant to provide administrative support focused on HR activities and customer service skills.

CharityManagement ConsultingSocial

Responsibilities

Complete employment verifications, process traffic violations, and respond to requests for information

Electronically scan and file all incoming personnel paperwork including employment changes, training, disciplinary actions, performance documents, and terminations

Perform audits and conduct background checks, drug screening, and motor vehicle reports

Assist with maintaining electronic employee personnel files, and ensure records are kept in accordance with federal and state regulations

Follow-up with appropriate individuals on missing information and paperwork, and report any inconsistencies

Order office supplies monthly and maintain materials for office equipment

Open, sort, and distribute mail

Serve as the initial point of contact to on-site visitors

Screen and transfer calls to appropriate party

Maintain a neat and orderly office, reception, and kitchen area

Complete various projects to support the team

May coordinate business travel and perform administrative functions to support national office team

Process employee garnishments and levies as received

Manage front desk for tenants in building

Other duties as assigned by supervisor

Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation

Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Qualification

Human Resources knowledgeMicrosoft Office proficiencyHRIS systems experienceCustomer service skillsValid driver’s licenseVerbal communication skillsOrganizational skillsAttention to detailConfidentiality