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Holland Partner Group · 1 day ago

Facilities and Administrative Coordinator

Vancouver, WA 98660, USA

Full-time

Onsite

Entry Level

$22/hr - $25/hr

2+ years exp

Holland Partner Group is seeking a service and detail-oriented Facilities and Administrative Coordinator to join their corporate office in Vancouver, Washington. This role is responsible for overseeing the front desk experience and supporting daily operations, ensuring a professional and efficient environment while managing vendor relationships and administrative functions.

ConstructionProperty ManagementReal EstateReal Estate Investment

Growth Opportunities

Responsibilities

Oversee the corporate reception desk, maintaining continuous coverage during business hours and ensuring consistent, professional, and welcome service to all visitors and callers

Answer, screen, and transfer incoming phone calls and emails, ensuring timely and accurate responses

Coordinate and distribute incoming and outgoing mail, packages, and courier services

Serve as the primary point of contact for all office and facility-related inquiries, ensuring efficient coordination of services and requests

Coordinate with property management and vendors for building maintenance, repairs, and service requests, ensuring issues are resolved promptly

Maintain and oversee the upkeep of general office areas, including kitchens, supply rooms, conference rooms, and common areas, ensuring a professional and functional environment

Monitor and maintain office and facility supply inventory, coordinating the ordering, receipt, and distribution of supplies across departments

Assist the Procurement team with vendor coordination, contract documentation, and routing of incoming and outgoing FedEx shipments

Support procurement workflow in ConnectWise or other designated systems, ensuring timely tracking and resolution of requests

Collaborate with vendors to ensure adherence to service level expectations and cost-efficient operations

Oversee workspace setup for new employees, including access fobs, parking, and office supply assignments

Assist with scheduling, meeting coordination, office events, and event planning, including preparation of conference rooms and catering arrangements

Provide administrative support such as data entry, document preparation, correspondence, and expense reporting

Assist with reconciling department purchasing card transactions and invoices, ensuring compliance with company policies

Coordinate and maintain seasonal décor, ensuring spaces reflect company standards and culture

Collaborate across departments to improve administrative systems, documentation, and workflow efficiency

Represent Holland Partner Group in a professional manner at all times

Perform all other duties as directed and assist the overall team effort

Qualification

Customer serviceMicrosoft Office SuiteProcurement management systemsOrganizational skillsCommunication skillsProblem-solvingAttention to detailTime-managementCollaborationAdaptability

Required

High School Diploma or equivalent is required

Two (2) years' experience in an office environment required

Strong verbal and written communication skills

Excellent organizational and time-management skills with attention to detail

Demonstrated ability to prioritize and handle multiple tasks in a fast-paced environment

Strong customer service orientation and collaborative approach

Demonstrated discretion and ability to maintain confidentiality

Proactive, self-motivated, and adaptable to change

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and service or procurement management systems (e.g., ConnectWise, EZO, etc.)

Analytical and problem-solving abilities with a focus on continuous improvement

Ability to work effectively with all levels of individuals while inspiring respect and credibility

Ability to lift or move up to twenty (20) pounds

Hearing and visual ability to observe and detect signs of emergency situations

Fluency in English both verbally and non-verbally

Preferred

Corporate administrative and/or reception experience strongly preferred

Benefits

Health care benefits (Medical, Dental, Vision, HSA, FSA)

Income replacement (Long-term Disability)

Retirement savings through our 401(k)

Supplemental benefits (Accident, Hospital Indemnity, Critical Illness, Short-term Disability, Commuter FSA)

Employee Assistance Program (EAP)

Tuition Reimbursement

Paid Time Off (PTO)

State mandated Paid Sick Leave

Paid holidays

Volunteer Time Off (VTO)

Generous Sabbatical after every 5 years of service

Profit share programs

Company

Holland Partner Group

Holland Partner Group (HPG) is a fully-integrated real estate investment company with two decades of experience, over 750 team members, and a business volume that exceeded $2 billion in 2019.

Founded in 2001

Vancouver, Washington, USA

501-1000 employees