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Synapse ITS · 2 weeks ago

Accounts Payable Operations Specialist

Greenville, TX

Full-time

Onsite

Entry Level

$18/hr - $25/hr

2+ years exp

Synapse ITS is seeking an Accounts Payable Operations Specialist to manage vendor invoices and ensure accurate payment processing. The role involves validating invoices, entering data into the ERP system, and reconciling vendor accounts while providing support to the accounting team.

Digital SignageManufacturingRemote SensingTransportation

Responsibilities

Validating vendor invoices by matching to purchase orders and verifying prices, payment terms, and other charges while ensuring accurate GL and department coding with appropriate approval documentation

Reviewing invoices for correct sales and use tax application and assisting with related tax research

Performing daily invoice entry into the ERP system with precision and timeliness

Communicating with vendors to resolve payment status questions and discrepancies

Ensuring invoices are paid accurately and on schedule

Reconciling vendor accounts by matching monthly statements to recorded transactions and resolving variances

Recording daily credit card transactions, assigning proper GL and department codes, and confirming required approvals are on file

Supporting the accounting team with additional tasks to drive departmental and company success

Serving as a back-up for customer service/order entry when needed

Providing administrative and clerical support as part of daily operations

Taking on other responsibilities as assigned by management

Qualification

ERP systemAccounting knowledgeVendor communicationMicrosoft ExcelAnalytical skillsInterpersonal skillsProblem-solving skillsOrganizational skillsWritten communicationVerbal communicationAttention to detail

Required

Associate degree in accounting, finance, or a related field plus 2 years of experience; OR

Bachelor's degree in accounting, finance, or a related field

Exceptional interpersonal, analytical, follow-up, and problem-solving abilities; meticulous attention to detail; and the ability to turn data into clear, actionable reports

Strong organizational habits with the capacity to manage multiple priorities and a high volume of work under deadlines

Clear written and verbal communication skills

Solid understanding of payments, accounting, and budgeting, along with familiarity with modern office practices and procedures

Comfort with computers and electronic data processing

Proficiency with Microsoft Office, especially Excel