Archer Lewis · 2 weeks ago
Administrative Assistant
Salem, OR
Full-time
Onsite
New Grad, Entry Level
$18/hr - $20/hrArcher Lewis is one of the fastest-growing accounting firms in the nation, dedicated to helping local businesses focus on their passions. They are seeking a detail-oriented Accounting Firm Administrative Assistant to provide essential administrative and accounting support, ensuring smooth office operations and allowing accounting staff to focus on high-value client work.
AccountingBookkeeping and PayrollConsultingFinancial ServicesTax Preparation
Responsibilities
Assist with daily accounting tasks, including processing accounts payable and receivable, invoicing clients, and managing expense reports
Perform accurate data entry of financial transactions into accounting software (e.g., QuickBooks, Xero) and advanced Excel spreadsheets
Maintain organized and confidential financial records and documentation, both physical and electronic, ensuring compliance with company policies and regulatory requirements
Manage client communications, including fielding inquiries about appointments and billing, acting as the professional first point of contact for the firm
Coordinate schedules and client meetings for accountants, managing complex calendars and ensuring optimal time management during busy periods like tax season
Support tax preparation processes by organizing client paperwork and tracking important deadlines
Prepare and distribute financial reports, summaries, and statements as requested by senior staff
Perform general office support duties, such as managing mail, ordering supplies, and arranging for equipment repairs
Collaborate with internal teams to streamline administrative and accounting processes and implement improvements to enhance efficiency
Qualification
Required
Detail-oriented and proactive
Highly organized
Strong communicator
Adept at managing multiple tasks in a fast-paced, deadline-driven environment
Assist with daily accounting tasks, including processing accounts payable and receivable, invoicing clients, and managing expense reports
Perform accurate data entry of financial transactions into accounting software (e.g., QuickBooks, Xero) and advanced Excel spreadsheets
Maintain organized and confidential financial records and documentation, both physical and electronic, ensuring compliance with company policies and regulatory requirements
Manage client communications, including fielding inquiries about appointments and billing, acting as the professional first point of contact for the firm
Coordinate schedules and client meetings for accountants, managing complex calendars and ensuring optimal time management during busy periods like tax season
Support tax preparation processes by organizing client paperwork and tracking important deadlines
Prepare and distribute financial reports, summaries, and statements as requested by senior staff
Perform general office support duties, such as managing mail, ordering supplies, and arranging for equipment repairs
Collaborate with internal teams to streamline administrative and accounting processes and implement improvements to enhance efficiency
Company
Archer Lewis
Archer Lewis offers accounting, bookkeeping, tax preparation, consulting, and business valuation.
Founded in 2024
501-1000 employees
Funding
Current Stage
Late StageRecent News
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