Barkan Management Company, Inc. · 4 weeks ago
Administration Assistant
McLean, VA
Full-time
Onsite
New Grad, Entry LevelBarkan Management Company is a leading property management firm serving over 200 residential communities across 8 states. They are seeking a motivated Administrative Assistant to provide excellent customer service and support the Property Manager with various administrative tasks.
Property DevelopmentProperty ManagementReal Estate
Responsibilities
Handling of telephone calls, electronic, and other forms of communication both incoming and outgoing as required from Residents, Owners, Realtors, Vendors, and the Corporate Office in a timely and professional manner
Maintain and update all Board of Director’s, Owner, Resident, Entry Gate Telephone, and other databases. Provide updates as necessary to staff and corporate office
Assist the Property Manager in coordinating and scheduling in-unit and common area work orders. Process invoices as needed
Maintain inventory of supplies and material for Office and Maintenance Staff. Purchase supplies and materials, as necessary
Maintain Associations website
Perform general administrative/office duties, including but not limited to, filing, electronic communication, mailings, notices, and other correspondence as required
Administer Sales and Refinance of Units, including Owner Release of Information Form, Project Questionnaires, Resale Certificates, Move In/Out forms, and distribution of new resident package
Process and track vendor payments on a weekly basis
Assist with preparation of Monthly Management Package, Minutes, Annual Meeting, Annual Report and Budgets
Other duties and projects that may be required of the Board of Director’s, the Property Manager and or Account Supervisor
Qualification
Required
Proficient with Microsoft Word, Excel, Yardi and Outlook
Strong written and oral communication skills
Ability to multi-task
Self-motivated
Excellent customer service skills
Ability to handle telephone calls, electronic, and other forms of communication both incoming and outgoing in a timely and professional manner
Maintain and update all Board of Director's, Owner, Resident, Entry Gate Telephone, and other databases
Assist the Property Manager in coordinating and scheduling in-unit and common area work orders
Process invoices as needed
Maintain inventory of supplies and material for Office and Maintenance Staff
Purchase supplies and materials as necessary
Maintain Associations website
Perform general administrative/office duties, including but not limited to, filing, electronic communication, mailings, notices, and other correspondence as required
Administer Sales and Refinance of Units, including Owner Release of Information Form, Project Questionnaires, Resale Certificates, Move In/Out forms, and distribution of new resident package
Process and track vendor payments on a weekly basis
Assist with preparation of Monthly Management Package, Minutes, Annual Meeting, Annual Report and Budgets
Other duties and projects that may be required of the Board of Director's, the Property Manager and or Account Supervisor
Preferred
Prior experience working at a property preferred but not necessary
Ability to respond in a timely manner to resident requests
Benefits
Medical/Dental/Vision
Flexible Spending Accounts
Life Insurance
Short and Long-Term Disability
Paid Time Off
401(k) Match
Group Legal/Critical Illness/Hospitalization/Accident/Pet Insurance
Employee Assistance Program
Company
Barkan Management Company, Inc.
Barkan Management Company is a family-run, privately held firm with a legacy of excellence in residential property management.
Founded in 1964
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Tyler Munsinger, CPA
Chief Financial Officer
Company data provided by crunchbase