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State of Illinois · 2 weeks ago

Assistant Bureau Chief of Administrative Services (Public Service Administrator, Opt 1)

Springfield, IL

Full-time

Onsite

Mid, Senior Level

$8,500/mo - $10,500/mo

3+ years exp

The State of Illinois is dedicated to compassion, equity, and dedication in public service. The Assistant Bureau Chief will manage the Office Services program and serve as a liaison with various agencies, ensuring compliance and overseeing office budgets.

AssociationGovernmentOffice AdministrationReal Estate

Comp. & Benefits

No H1B

Responsibilities

Serves as Assistant Bureau Chief for the Bureau of Administrative Services (BAS) by formulating and establishing new and revised agency administrative services policies and procedures to ensure compliance with state, federal and agency rules, regulations and guidelines

Serves as full line supervisor

Plans, directs and evaluates the statewide Office Services Unit for BAS

Serves as management liaison in contact with CMS, private vendors, and other state, federal and local agencies involved with the administrative services needs of the Agency

Compiles, analyzes and develops reports for annual certification to CMS

Develops and conducts human resources utilization reviews

Directs the Forms Control unit's work to develop and maintain department forms according to state law and technical requirements and in a manner consistent with the Agency's mission

Develops and monitors various office budgets

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Qualification

Administrative Services ManagementBudget ManagementWarehouse OperationsHuman Resources UtilizationSystems Applications ProficiencyLeadershipCommunicationTeamwork

Required

Requires knowledge, skill and mental development equivalent to the completion of four (4) years of college, preferably with coursework in business or public administration

Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization

Requires completion of a background check and self-disclosure of criminal history

Requires the ability to utilize and maintain state issued equipment such as a laptop

Requires ability to travel in the performance of duties, with overnight stays as appropriate

This position is considered heavy work as defined by the U.S. Department of Labor (20 CFR 404.1567(d)). Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine

This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings

Preferred

Three (3) years of professional experience managing a distribution warehouse for a public or private organization

Three (3) years of professional experience overseeing warehouse operations and distribution

Three (3) years of professional experience managing a budget for commodities and/or furniture and office equipment needs

Two (2) years of professional experience utilizing Systems, Applications, and Products or similar program to manage assets for a public or private organization

Two (2) years of professional experience utilizing Systems, Applications, and Products for commodity distribution

Three (3) years of experience supervising staff in a public or private organization