Harbor Health · 2 weeks ago
Executive Assistant (Hybrid)
Austin, TX
Full-time
Hybrid
Senior Level
5+ years expHarbor Health is a multi-specialty clinic group in Austin, TX, focused on transforming healthcare through collaboration and innovation. They are seeking an engaging Executive Assistant to support their leadership team by managing complex schedules, facilitating communication, and ensuring seamless execution of operations.
Health CareMedicalmHealthPersonal HealthWellness
Responsibilities
Manage complex calendars for three executives, proactively anticipating scheduling conflicts and prioritizing time allocation to support strategic initiatives
Coordinate executive meetings, including agenda preparation, materials distribution, note-taking, and action item tracking
Serve as primary point of contact between executives and internal/external stakeholders, screening and prioritizing communications
Arrange comprehensive travel logistics, including flights, accommodations, ground transportation, and detailed itineraries
Prepare expense reports, track budgets, and manage purchase requisitions for executive activities
Draft, edit, and proofread correspondence, presentations, and other materials on behalf of executives
Coordinate and manage special projects as assigned, conducting research and synthesizing information to support executive decision-making
Organize and maintain confidential files, records, and documentation systems
Plan and execute leadership team meetings and offsites, including venue selection, logistics coordination, and materials preparation
Anticipate needs and proactively address issues before they arise, demonstrating strong problem-solving capabilities
Build effective relationships across the organization to facilitate collaboration and information flow
Support HR-related tasks such as coordinating interviews, onboarding logistics, and team events
Qualification
Required
Bachelor's degree preferred or equivalent professional experience
Minimum 5+ years of executive assistant experience, preferably supporting C-suite executives
Experience in healthcare, payvider, or startup environments strongly preferred
Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
Exceptional organizational and time management skills with ability to prioritize competing demands
Outstanding written and verbal communication skills
Proven ability to handle confidential information with discretion and maintain professional boundaries
Demonstrated resourcefulness and ability to work independently with minimal supervision
Strong attention to detail with ability to produce error-free work under tight deadlines
Proactive mindset with ability to anticipate needs and take initiative
Flexibility and adaptability in a dynamic, rapidly changing startup environment
Professional demeanor with ability to interact effectively with all organizational levels
Experience managing multiple executives' needs simultaneously
Benefits
Opportunity to directly impact the success of Harbor Health's leadership team and shape the future of our transformative healthcare organization
Collaborative and dynamic work environment
An organization made of people who are passionate about changing the healthcare landscape
Professional development and growth opportunities
A transparent and unique culture
Company
Harbor Health
Harbor Health is a multi-specialty clinic group that provides smarter health care using technology.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$255.5MKey Investors
General Catalyst8VC
2025-09-09Series B· $130M
2024-01-11Series A· $95.5M
2022-09-12Series A· $30M
Leadership Team
Jon Kawa
Chief Technology Officer
Kara (Bergan) Rios
Chief Financial Officer
Recent News
2026-01-08
Fierce Healthcare
2025-10-12
Company data provided by crunchbase