8Fleet ยท 16 hours ago
Payroll & Benefits Lead
Los Angeles, CA
Full-time
Onsite
Senior Level
$75K/yr - $85K/yr
5+ years exp8Fleet is a rapidly growing LA-based technology and logistics startup building the operational infrastructure for both non-autonomous and future autonomous rideshare fleets. They are seeking a Senior Payroll & Benefits Administrator to oversee payroll processes and benefits administration while ensuring compliance with California state laws. The role involves managing payroll operations, employee benefits programs, and process improvements to enhance efficiency and accuracy.
Transportation/Trucking/Railroad
Responsibilities
Oversee and manage the end-to-end weekly payroll process for a high volume of non-exempt employees in California, ensuring accuracy and timeliness, with deep adherence to CA wage and hour laws
Reconcile and approve the semi-monthly payroll for our exempt employees in partnership with our PEO and manage the reimbursement process as needed
Serve as the subject matter expert on California state payroll laws and regulations, proactively monitoring changes and implementing necessary updates
Manage the preparation and timely submission of all payroll tax filings (federal, state, and local) and related compliance reports
Oversee the administration of employee deductions, including complex benefit deductions, garnishments, and other withholdings
Lead the reconciliation of payroll data, proactively identify and resolve complex discrepancies, and prepare accurate payroll-related journal entries and financial reports
Administer all employee benefit programs (e.g., medical, dental, vision, 401(k), life insurance, FSA/HSA), ensuring accurate enrollment, changes, and termination processing
Serve as the primary benefits point of contact, assisting employees with enrollment, eligibility, and claim issues, and liaising with benefits brokers and carriers
Manage annual benefits open enrollment processes from initial planning and employee communication to system configuration and final deduction audits
Ensure the seamless integration and data accuracy between the HRIS/Payroll system and all benefit vendor platforms
Lead and support internal and external audits for both payroll and benefits programs (e.g., 401(k) audits, Workers' Compensation audits)
Act as the primary point of contact for escalated employee payroll and benefits inquiries, providing expert guidance and resolution
Develop, document, and continuously improve processes, procedures, and internal controls for both payroll and benefits administration to enhance efficiency and accuracy
Collaborate closely with HR, Finance, and other departments on related projects and initiatives
Mentor and provide guidance to other team members, fostering a collaborative and high-performing environment
Evaluate and recommend improvements to our payroll and benefits systems and technologies
Qualification
Required
5+ years managing complex payroll operations, particularly for companies with a significant number of non-exempt employees across California
Expertise in California state payroll laws and regulations
Experience overseeing and managing the end-to-end weekly payroll process for a high volume of non-exempt employees
Ability to reconcile and approve semi-monthly payroll for exempt employees
Experience managing payroll tax filings (federal, state, and local) and related compliance reports
Experience administering employee benefit programs (e.g., medical, dental, vision, 401(k), life insurance, FSA/HSA)
Ability to manage annual benefits open enrollment processes
Experience ensuring data accuracy between HRIS/Payroll system and benefit vendor platforms
Ability to lead and support internal and external audits for payroll and benefits programs
Experience developing, documenting, and improving processes for payroll and benefits administration
Ability to mentor and provide guidance to team members
Strong collaboration skills with HR, Finance, and other departments
Preferred
Certified Payroll Professional (CPP) or Certified Employee Benefits (CBP) designation
Experience with implementing or upgrading payroll systems
Bachelor's degree in Accounting, Finance, Human Resources, or a related field
Benefits
Medical
Dental
Vision
401(k)
Life insurance
FSA/HSA
Company
8Fleet
8Fleet is innovating the technology and operational infrastructure and services for autonomous and future non-autonomous vehicle fleets, allowing us to balance quality with consistency, stability with flexibility, and speed with reliability, to deliver a superior experience for our professional rideshare drivers and their passengers.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase