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Chartwells Higher Education Dining Services · 16 hours ago

ADMIN ASSISTANT (FULL TIME)

San Jose, CA

Full-time

Onsite

New Grad, Entry Level

$24/hr - $26/hr

Chartwells Higher Education Dining Services is seeking an Admin Assistant to provide clerical functions and administrative support for food service programs. The role involves answering telephones, maintaining confidential files, assisting management with documents, and ensuring accurate record-keeping.

Food & Beverages

Responsibilities

Answer telephones and direct inquiries in a professional and client centric manner

Maintain confidential personnel files

Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices

Assist with staffing, including finding staff when employees call out on short notice

Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor

Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable

Enter weekly cash sales and meal counts using computer

Perform daily bank deposit reconciliation

Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing

Perform monthly vendor statement reconciliation

Prepare monthly state claim form for reimbursement

Assist in preparation of end of month financial reports

Attend in-service and/or safety meetings as required

Maintain clean and safe work environment; ability to perform job safely

Performs other duties as assigned

Qualification

Clerical functionsAdministrative supportRecord keepingVendor invoice processingCommunication skills

Required

Previous experience preferred

Benefits

Opportunities for Training and Development

Retirement Plan

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Medical

Dental

Vision

Life Insurance/AD

Disability Insurance

Commuter Benefits

Employee Assistance Program

Flexible Spending Accounts (FSAs)

Company

Chartwells Higher Education Dining Services

Glassdoor3.4

As the recognized leader in the higher education contract foodservice market, and an operating sector of Compass Group North America, Chartwells Higher Education Dining Services partners with over 320 colleges and universities of all sizes across the United States.

Founded in 1997