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USAJOBS · 2 weeks ago

LOGISTICS BRANCH ADMINISTRATIVE SPECIALIST NF3

Twentynine Palms, California, USA

Full-time

Onsite

Mid Level

$22/hr - $22/hr

3+ years exp

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! This role involves coordinating and performing a wide variety of administrative functions in support of the Logistics Branch, ensuring smooth operations and compliance with various directives.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Coordinates and performs a wide variety of responsible administrative functions in support primarily of the Logistics Branch, while providing secondary support to the Support Operations Division on an as needed basis

Organizes flow of operational program processes in an office environment

Establishes status of actions on numerous projects and programs operations

May serve on a variety of advisory committees

May be delegated signatory authority for selected administrative matters

Reviews and interprets directives and regulations

Maintains official files

Advises staff on development and implementation of local administrative directives and procedures

Develops internal policies, procedures and work methods affecting administrative management operations

Ensures compliance by managers and supervisors by reviewing and revising reports, correspondence for accuracy and format

Collects, compiles and organizes information and data to meet administrative requirements

Prepares correspondence and drafts instructions

Facilitates methods for automating reports and correspondence

Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations

Manipulates data to meet presentation and report requirements

Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and Receives telephone callers, complaints and outside contacts and directs them to appropriate contacts when Necessary

Receives and delivers messages to staff members

Arranges and maintains appointment calendars for staff

Routes incoming mail to staff and work sections

Establishes suspense dates to collect responses and submits information as required by requests

May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor' s signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices ,performance reviews, position descriptions, individual development plans

Submits and tracks all Logistics Branch required financial documentation to various stakeholders to include the Finance, Support Operations Division, all other MCCS Divisions and the MCCS Shared Services Center and will act as the point of contact for distributing and collecting information as needed

Receives, submits and tracks all maintenance work orders for Logistics

May act as card holder for Logistics Branch and the Support Operations Division

Provides World Class Customer Service with an emphasis on courtesy

Assists customers and communicates positively in a friendly manner

Takes action to solve problems quickly

Alerts the higher-level supervisor, or proper point of contact for help when problems arise

Adheres to safety regulations and standards

Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor

Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment

Develops and ensures implementation of an activity safety program in accordance with the Base Safety Program

Conducts safety meetings at least quarterly

Informs coworkers of available safety regulations, instructions, materials and equipment

Promptly reports workplace accidents to the Human Resources Office

Complies with OSHA standards and takes action to correct unsafe or unhealthy working conditions

This is a white-collar position where occasional lifting up to 20 lbs. may be required

Performs other duties as assigned

Qualification

Administrative practicesProject coordinationDocument preparationStatistical data gatheringBudget monitoringCustomer serviceSafety complianceTeam collaborationCommunication skills

Required

Three years of experience that demonstrates broad knowledge of administrative practices and principles

Skill to organize and coordinate multiple high visibility projects simultaneously

Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation

Skill to operate a personal computer, as associated peripheral equipment and software

Knowledge of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisors' signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, and individual development plans