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CP Group · 2 weeks ago

Assistant Property Manager

Denver, Colorado

Full-time

Onsite

Mid Level

$75K/yr - $85K/yr

3+ years exp

CP Group is a leading owner-operator and developer of commercial real estate throughout the Sunbelt. The Assistant Property Manager supports the administrative and operational management of a high-rise commercial property, focusing on tenant relations, financial and lease administration, and property operations.

CommercialProperty ManagementReal Estate

Comp. & Benefits

Responsibilities

Support the delivery of high-quality customer service by serving as a point of contact for tenants and assisting with day-to-day tenant needs

Assist with the development and implementation of tenant retention programs

Coordinate and support tenant move-ins and move-outs in collaboration with the property team to ensure a smooth and satisfactory experience

Maintain helpful, courteous, and professional relationships with tenants and their staff; address tenant issues with professionalism, discretion, and diplomacy

Track and follow up on tenant service requests and work orders to help ensure timely and thorough completion

Assist with tenant renewals, expansions, contractions, and move-outs, including lease abstraction, documentation, and ongoing lease compliance

Support the development, administration, and forecasting of operating and capital budgets to ensure adequate cash flow and reserves

Monitor expenses against approved budgets and assist with variance tracking, reporting, and explanation

Assist with daily financial operations, including accounts receivable, accounts payable, rent collection, operating expense reconciliations, and tenant billings; report discrepancies as needed

Maintain accurate financial and lease records and advise the Senior Property Manager of rent delinquencies or issues requiring action

Assist the Senior Property Manager with daily property operations to help ensure building appearance, systems, and services meet Company standards

Conduct regular inspections of building components, equipment, systems, and grounds, and report findings and recommendations

Assist with coordination of routine maintenance services, third-party vendors, and emergency response activities as needed

Monitor preventive maintenance activities and report performance, issues, and trends

Assist with developing and maintaining property manuals, including security, emergency, and operational procedures

Support the preparation of weekly and monthly operational updates, summaries, and inspection reports related to property activities and tenant relations

Assist with the administration of vendor and service contracts, including documentation, renewals, insurance compliance, and audit readiness

Support the bid process by coordinating vendor proposals, collecting required documentation, and assisting with vendor evaluations

Monitor vendor and contractor performance to help ensure work is completed timely and in accordance with service agreements

Utilize the work order system to track vendor assignments and ensure tenant service requests are followed through to completion

Review, code, and process vendor invoices through the accounts payable system in a timely manner for approval

Assist with the coordination of tenant improvement and construction projects from initiation through closeout

Maintain organized construction files, documentation, and project records

Support the collection of estimates, tracking of job costs, punch lists, and project schedules

Assist with processing capital invoices, draw requests, and construction management fees

Support project status updates and project closeout activities

Qualification

Commercial property managementMicrosoft systemsAP software proficiencyProject managementCustomer serviceAnalytical skillsInterpersonal skillsTime managementOrganizational skillsTeam collaboration