NEOGOV · 1 week ago
Office Support Specialist II 2025-03174
Sheridan, WY
Full-time
Onsite
New Grad, Entry, Mid Level
$22.63/hr - $25.14/hr
0+ years expNEOGOV is seeking an experienced Office Manager for the Board of Control, Water Division II. The role involves organizing and coordinating office functions to support the efficiency of the Division's technical team and performing senior-level administrative duties.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Maintains office services by organizing office operations, procedures, and communication to the Division and the public
Prepare and edit correspondence, forms, reports, and other various documents; retrieve and integrate information for dissemination
Manage and maintain the division database and filing systems
Research a variety of problems requiring the knowledge of agency operations, rules, regulations, policies, and statutory requirements
Plan and schedule meetings and appointments; organize and maintain technical and legal paperwork and digital files of water rights information; perform specialized tasks and other duties delegated by management. Prepares notification letters for the adjudication process to the appropriator
First-line contact for the public, government agencies, and private industry clientele; assists the public with inquiries regarding water rights and filing water rights applications; directs the public to appropriate technical staff members when needed
Conduct water rights research and disseminate information through all available means; compare water right records with ownership records and other related data with regard to specific land tracts (performs this by researching water rights databases and division records); research ownership and title transfers; respond to requests by the public involving an explanation of water rights and their definitions
Utilizes GIS and paper records, interprets property legal descriptions, and communicates with other states, local, and federal level officials and agencies to exchange information
Manages activity reports and data submissions for the Division; supports staff with an accounting of time, data verification, and mail handling; compiles and prepares the annual report for publication. Support associate administrative personnel in agency mail handling and customer service functions
Manage database by performing extensive data entry, building reports, queries, and performing quality assurance checks on all electronic data submissions; manage the reporting process for division staff; review water rights searches by other staff for accuracy. Determine the proper course of action to correct inaccurate information
Manage inventory and purchase office supplies and materials for multiple offices and locations; maintain office equipment in working order, deal with vendors, and perform repair work when needed
Qualification
Required
Associate's Degree (typically in Business)
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I (if education & experience substitution is applicable)
Knowledge in applicable computer applications including Microsoft Office Suite and Google products
Knowledge of records processing and maintenance procedures and systems
Knowledge in the preparation of complicated documents
Knowledge and understanding of the agency and each respective division/program
Preferred
Associate's Degree in Business or 2-4 years of progressive work experience in office records, GIS experience or knowledge and customer service
Strong communication skills and customer service skills are a must!
Benefits
Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Public Service Loan Forgiveness eligibility
Training and professional development
Employee Assistance Program
Wellness Program
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase