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New York State Education Department · 13 hours ago

Administrative Specialist 1, Administrative Specialist Trainee 1, Administrative Specialist Trainee 2, (NY HELPS) Box OEP-138/14730

Albany, NY

Full-time

Hybrid

Mid, Senior Level

$54K/yr - $85K/yr

4+ years exp

The New York State Education Department’s Office of Higher Education is seeking candidates for an Administrative Specialist 1 position in the Office of Teaching Initiatives. The role involves supervising clerical staff, serving as a liaison for the Verizon Call Center Dashboard, and assisting with personnel activities within the office.

AssociationEducationGovernmentNon Profit

Responsibilities

Provide professional support to the Administrative Specialist 2 (AS-2) and serve as a liaison between front-end staff and the AS-2

Assist AS-2 with the coordination and submission of personnel transactions requested to the Office of the Director of Operations, including job postings, hiring documentation, and performance programs and evaluations

Participate in a variety of projects and time-sensitive assignments, and the operation of the day-to-day administrative activities of the program office

Prepare detailed, written procedures, and train staff as changes are implemented

Make, evaluate and facilitate process improvement recommendations and track implementation

Coordinate internal control activities and conduct reviews to determine the efficiency and effectiveness of administrative procedures and recommend revisions

Supervise administrative staff

Qualification

Budget managementHuman resources oversightBusiness services activitiesPerformance evaluationSupervisory skillsProcess improvementTraining skillsWritten communication

Required

Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program

An associate degree may substitute for two years of experience

A bachelor's degree may substitute for four years of experience

A master's degree may substitute for five years of experience

A doctorate may substitute for six years of experience

Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program

Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program

Candidates must have one year of permanent competitive or 55b/c service as an Administrative Specialist 1

Candidates who are reachable on the New York State Education Department's Public Administration Trainee Transition (PATT) eligible list or the Professional Career Opportunities (PCO) or the Professional Career Opportunities (PCO) Select Titles eligible list may be considered for appointment

Candidates must have one year of permanent competitive or 55b/c service in a title SG-16 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law

Candidates must have one year of permanent competitive or 55b/c service in a title SG-12 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law

Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Administrative Specialist 1 if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-16 or higher AND have standing on the Professional Career Opportunities (PCO) eligible list or the Public Administration Traineeship Transition (PATT) eligible list

Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Administrative Specialist Trainee 1 if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-12 or higher AND have standing on the Professional Career Opportunities (PCO) eligible list or the Public Administration Traineeship Transition (PATT) eligible list

Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-16 or higher eligible to transfer under Section 52.6 of the Civil Service Law

Candidates must possess a current 55b/c eligibility letter and the following minimum qualifications

Benefits

Thirteen (13) paid holidays annually.

Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.

Five (5) days of paid personal leave annually.

Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.

Annual professional leave and educational leave opportunities for eligible staff.

Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.

Family dental and vision benefits at no additional cost.

Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).

NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.

Paid Parental Leave for all employees and Paid Family Leave (M/C Only).

Public Service Loan Forgiveness (PSLF).

Eligibility for various life insurance options.