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Carson Valley Health · 15 hours ago

Accounts Payable Coordinator - Per Diem*

Gardnerville, NV, US

Full-time

Onsite

New Grad, Entry Level

Carson Valley Health is a recognized healthcare provider in Northern Nevada, and they are seeking an Accounts Payable Coordinator to manage their accounts payable system. The role involves processing invoices, maintaining records, and ensuring proper payment procedures are followed while communicating effectively with internal and external personnel.

Health CareHospitalMedicalNon ProfitOncologyPrimary and Urgent Care

Culture & Values

Responsibilities

Ensures the proper payment of invoices. Maintains accurate account payables records

Ensures that invoices received are matched with the purchase order and the receiving document

Ensures non-purchase order invoices are properly approved and coded prior to processing

Audits the purchase order against the invoice and packing documents to ensure that price, quality and terms are the same on each

In accounting software, forwards documents to department designee for audit, approvals and coding

Open incoming AP mail, stamp and scan invoices electronically

In accounting software, verifies invoice is stamped with correct department number, and appropriate account number

Keys invoices into computerized accounts payable system

Files documents in unpaid invoice file by vendor

Upload a/p date accurately for non-purchase order items

Process credit memos and follow up with vendors on any payment discrepancies

Clear checks in a/p system using upload

Validate the ap check cleared amounts monthly in non-updated mode and match to bank statement before processing in close in update mode

Process all payments including ACH, Wires and auto withdrawals via a/p system including sending the bank ACH via on line bank

Verify all vendor information and ensure W9 information is correctly entered prior to payment-all payments to service vendors are subject to 1099 reporting

Processes check requests

Processes checks from start to finish and always obtains a second signature

Provide the Accountants with checks and support for matching and match as requested

Files paid invoices to check appropriately

Prepares manual check when appropriate

Follow internal control, current policies and practices including pulling prior check run register for each check run for admin review prior to signing check runs

Answers and directs phone calls in a professional manner in regards to transferring of calls, taking messages, or follow up and returning calls

Demonstrates professional phone etiquette

Uses good organizational and multi-tasking skills

Qualification

Accounts Payable processingBank reconciliationJournal entriesPurchase order systemsExcelMulti-tasking skillsCommunicationOrganizational skills

Required

High School Diploma or equivalent

Accounts Payable processing in a business environment experience required

Knowledge of bank reconciliation's, journal entries, purchase order systems

Ability to work in a fast paced, high volume environment

Working knowledge of Excel and Internet required

Preferred

Previous experience in a Hospital environment preferred

Ability to communicate well with a variety of both internal and external personnel

Company

Carson Valley Health

Carson Valley Health (CVH) is YOUR COMMUNITY HOSPITAL, providing quality healthcare to the residents of Carson Valley, Genoa, Gardnerville, Minden, Topaz Ranch, and beyond.

Founded in 1993