Arup · 2 weeks ago
Graduate Project Administrator (Available 2026)
Toronto, Ontario, Canada
Full-time
Hybrid
New Grad, Entry Level
$64K/yr - $66K/yrArup is a global consultancy known for its advisory and technical expertise across multiple disciplines. They are seeking a Graduate Project Administrator to provide operational support, manage project documentation, and facilitate communication across teams, all while leveraging advanced digital tools and ensuring compliance with standards.
ConsultingProfessional ServicesProject ManagementService Industry
Responsibilities
Learning and aligning with our defined data and information management systems and procedures
Support the management of project documentation and information flow by managing document workflows and coordinating turnaround times within Common Data Environments (CDEs) such as Aconex, Procore, Unifier, SharePoint Site and ProjectWise. This includes organizing, tracking, reviewing and distributing project documents to relevant stakeholders while ensuring compliance with internal processes and external standards, contributing to the smooth and efficient execution of the project
Processing project Requests for Information (RFIs) and Submittals, ensuring their timely distribution, response, and tracking throughout the project
Reviewing and verifying documents for completeness, accuracy and compliance with established procedures and project plans
Collaborating closely with the project management team, technical teams, subcontractors and other team members to ensure a smooth communication and information flow
Assisting with creation and management of SharePoint sites
Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines
Conducting research, collecting, and analyzing data to prepare reports and documents
Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items
Assisting with bid support tasks
Client Relationship Manager (CRM) data entry
Preparing invoices for the project
Qualification
Required
High school diploma or equivalent is required; Business Administration, Project Management courses/degree or related field is preferred
Knowledge of Microsoft Office Suite applications and other standard applications/software programs and databases (candidates skill level will be assessed)
Knowledge of SharePoint sites
Knowledge of, or interest in, automation tools and Artificial Intelligence (AI) applications is a strong asset. An innovative mindset with the ability to leverage technology to enhance efficiency and support digital transformation will be regarded as a plus factor
Excellent verbal and written communication skills
Ability to perform in a team-oriented environment
Upbeat and eager to address new projects and ideas
Good attention to detail and organizational skills
The ability to handle confidential assignments with tact and subtlety
The ability to work in a fast-paced environment
Proactive, self-motivated with excellent interpersonal skills
Ability to work independently or as a team member while maintaining focus and efficiency
Excellent time management skills and organization to work remotely
Must be eligible to work in Canada without the need for employer sponsored work authorization now or in the future
Preferred
Recent and soon-to-be graduates: Whether you've just graduated or are graduating before the role starts, we want to hear from you if your degree is in a relevant field
Changemakers: A passion for sustainable development and creating a better world is key
Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo
Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working
Adaptable adventurers: You're ready to take on any challenge that comes your way
Benefits
Comprehensive and valuable benefits program
100% paid for by Arup except for optional life insurance
Paid time off for rest and renewal
Global Profit Share Plan (paid bi-annually)
5% company match to help you save for your future
Company
Arup
Arup is an independent firm of designers, planners, engineers and technical specialists offering a broad range of professional services.
Founded in 1946
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Carolyn Poirier
Chief Financial Officer Americas Region | Principal
D
Don Stewart
CFO
Recent News
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