Apply on Employer Site

UAMS - University of Arkansas for Medical Sciences · 5 months ago

CW Research Coordinator

United States

Full-time

Remote

New Grad, Entry Level

The University of Arkansas for Medical Sciences (UAMS) is a collaborative health care organization focused on improving patient care. They are seeking a CW Research Coordinator to provide comprehensive support to faculty, manage administrative tasks, and assist with clinical operations.

EducationHealth CareNon Profit

No H1B

Responsibilities

Schedules meetings on behalf of faculty, makes necessary reservations for rooms and/ or catering, prepares meeting documents, provides transcription or minutes

Coordinates and maintains updated faculty calendars to reflect current inpatient and outpatient clinical schedules, scheduled meetings, and other events

Processes reimbursement, purchases, and travel requests into the SAP or Workday system

Reconciles physician e-fund accounts and trip-related expenses charger to the travel business Visa (T-Card) on a monthly basis, reporting discrepancies to the Office Manager

Works directly with faculty to coordinate travel arrangements or purchases and compiles documentation to submit travel or purchase requests for approval

Cross-trained to back up other support staff as needed for other faculty and APRN's

Assists with maintaining faculty CVs in FacFacts

Maintains current faculty records and assists with general administrative support

Works with faculty to support their academic, teaching, and mentor-ship roles, including those related to the UAMS Clinical Informatics Fellowship Training Program

Works with and assists office staff

Performs all general office duties which including phone coverage, ordering supplies, clinic modifications, room scheduling, and other related responsibilities as required or assigned

Reconciles e-fund reports for general office, faculty, and APRN's on a regular basis

Works with vendors in problem-solving on purchasing issues

Develops monitoring and reporting systems for projects to measure effectiveness and provide updates

Provides assistance to inside and outside physicians’ offices and vendors

In consultation with the Office Manager, participates in a minimum of 2 professional development courses per year on the ACH or UAMS campus

Complies with administrative directives, standard business procedures and the Department of Pediatrics’ policy and procedures

Answers all phone calls regarding patient care, prescriptions, appointments, or other related issues and routes callers to appropriate personnel

Records contact information and necessary details for appropriate all patient calls, faxed prescription requests, or other communications to generate and send message in Epic

Prints all faxes and processes accordingly before distributing to appropriate personnel

Routes all referring physicians and offices directly to appropriate personnel for consulting

Provides clinic calendars regarding providers’ outpatient schedules with section staff and other necessary clinics and clinical personnel

Other duties as assigned by Pulmonary or Department leadership

Qualification

SAPWorkdayEpicDetail orientedInterpersonal skillsProblem-solving skillsOral communicationWritten communication

Required

Must be fully vaccinated against Covid-19 or have an approved medical or religious exemption on file

Proof of legal authority to work in the United States on the first day of employment

Detail oriented and organized

Excellent interpersonal skills

Strong problem-solving skills

Ability to work independently and interdependently

Excellent oral and written communication skills

Ability to work under deadline pressure

Company

UAMS - University of Arkansas for Medical Sciences

Glassdoor3.6

UAMS is the state’s only comprehensive academic health center, with colleges of Medicine, Nursing, Pharmacy, Health Professions and Public Health; a graduate school; a hospital; a northwest Arkansas regional campus; a statewide network of regional centers; and seven institutes: the Winthrop P.

Founded in 1879