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Cherokee Federal · 1 day ago

Operations Coordinator - AFHSD

Silver Spring, MD

Full-time

Onsite

Mid, Senior Level

$80K/yr - $85K/yr

5+ years exp

Cherokee Federal is a trusted partner for federal clients, focusing on solving complex challenges and serving the government’s mission. The Operations Coordinator will provide superior operational support to the Defense Health Agency, requiring strong administrative expertise and the ability to interact with senior-level public health leaders.

GovernmentNon ProfitProfessional ServicesPublic Relations

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Prepares memorandums, letters, documents, spreadsheets, ensuring accuracy and adherence to DoD and agency formatting guidelines, routing for approval and dissemination

Manages task workflow by directing requests to appropriate team members, synthesize responses, and present unified updates to leadership by developing standard operating procedures to enhance the productivity and effectiveness of day-to-day operations

Coordinates travel arrangements using the Defense Travel System (DTS), including routing and tracking approvals, preparing travel orders, scheduling transportation/hotels, and completing payment vouchers

Facilitates site visits, notifying organizations and officials to be visited, transportation coordination, and managing visitor security access

Maintains contractor and staff calendars, integrating leave requests, TDYs, and travel plans to optimize office resource utilization and provide visibility to leadership

Governs operations and logistics for weekly staff meetings, including scheduling, presenter coordination, material development, digital integration, and distribution of post-meeting resources, ensuring alignment with leadership priorities

Onboards new employees, including arranging Common Access Card (CAC) appointments, requesting a government laptop and required software, and providing instruction for required training and timekeeping

Long-range event planning and day-of event execution for AFHSD and branch events. Including but not limited to foreign delegations

Proactively anticipates and addresses the needs of branch leadership by providing comprehensive administrative and project support, including complex calendar management, meeting scheduling, travel arrangements, and report preparation

Maintains distribution list and responds to subscription requests

Updates branch calendar with staff leave and TDYs

Develops monthly branch metrics for leadership

Performs other job-related duties as assigned

Qualification

Public Trust clearanceMicrosoft Office SuiteDefense Travel SystemPublic Health knowledgeProject managementAnalytic skillsMultitaskingClient relationship managementWriting skillsVerbal communicationAttention to detailTeam player

Required

Must currently hold or be able to obtain a Public Trust clearance

Microsoft Office Suite

Excellent analytic, writing, and verbal communication skills

Strong sense of urgency, flexibility, attention to detail, and the ability to multitask

Team player, respectful of others, with a high level of professional and personal integrity

Ability to manage multiple priorities and work in a fast-paced environment

Capability of maintaining strong client relationships

Knowledge of Public Health, DOD, or other military experience

Must pass pre-employment qualifications of Cherokee Federal

Being a US Citizen

Preferred

Bachelor's Degree preferred

5+ years' experience in administration, operations, or consulting preferred

Defense Travel System experience desired

Familiarity with project management desired

Benefits

Medical

Dental

Vision

401K

And other possible benefits as provided.

Company

Cherokee Federal

Cherokee Federal, a division of Cherokee Nation Businesses, is a trusted team of government contracting professionals who can rapidly build innovative solutions.

Founded in 1969

Tulsa, Oklahoma, USA

5001-10000 employees