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Major, Lindsey & Africa · 15 hours ago

Search Coordinator - In House Counsel Recruiting

LA Metro Area

Full-time

Hybrid

Entry, Mid Level

$55K/yr - $82K/yr

2+ years exp

Major, Lindsey & Africa is a professional services firm seeking a Search Coordinator to assist several recruiters and consultants in the recruiting process. This role involves complex scheduling, candidate and client communication, and document preparation, while ensuring a positive candidate experience throughout the hiring process.

Staffing & Recruiting

Growth Opportunities

Responsibilities

Complex Scheduling across all mediums (via video, telephone, in-person) which includes Managing Director interviews with candidates, candidate/client interviews, internal team meetings, and recurring client meetings. Ensure that all parties have information necessary for interviews or meetings and maintain meeting integrity (i.e., rescheduling, tech support etc.)

Candidate/Client Experience: Serve as the face of our organization, communicates clearly with candidates and clients regarding the search process, serve as a key point of contact between MLA/IH and external parties

Schedule candidate travel for interviews with the client including flights & hotels using Concur or external websites and reconcile receipts and submit expense reports for candidate reimbursement

Document Preparation & Review: Prepare, edit, and proof, internal and client deliverables including business development pitch decks, branded resumes, contracts/letters of engagements, position descriptions questionnaires/surveys, client status reports, candidate summaries, candidate reports, and candidate profiles

Business Development: Draft contracts, company research/client bios and LinkedIn, pitch decks, Intro letter, client list requests

Draft and publish job postings to be listed on MLA and other external websites; maintain the posting throughout the life cycle of the search. Liaise with the corporate research teams to facilitate additional sourcing of candidates for client searches

Document, track, and maintain confidential records, including status of client searches, candidate submissions and interviews. Ensure final documents are uploaded to their appropriate records

Maintain data integrity in the applicant tracking system such as updating incomplete/duplicate records, candidate moves, updating client contacts, creating needs as necessary etc

Own the process for non-solicitation contractual obligations as it relates to placements of candidates and our clients

Oversee billing process, which includes reviewing contracts and offer letters, entering placement details to request invoice, sending invoice to client, and closing out placement in applicant tracking system

Manage and Organize Marketing and Business Development Lists for the recruiting teams

Create and maintain candidate relationship management/account management reports, run internal candidate reports, and maintain client contact records

Qualification

Microsoft Office 2016Project ManagementVideo Conferencing TechnologyOrganizational SkillsInterpersonal SkillsProfessional ConductAttention to DetailSelf-MotivatedConfidentiality

Required

2-4 years of administrative support, project management or related experience

Top notch organizational and prioritization skills

Exceptional interpersonal and communication skills (both oral and written); Ability to interact professionally with executive level clients and candidates as well as colleagues

Self-motivated; Ability to work both independently and within a collaborative, 'team-oriented' environment

Strong attention to detail

Very strong Microsoft Office 2016 computer skills: Outlook, Word, Excel, Teams and PowerPoint

Proficiency with video conferencing technology

Maintain MLA Confidentiality: Safeguard and keep confidential all information, observations, and viewpoints regarding candidates and client business

Demonstrate the utmost professional and ethical conduct