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Freeman Mathis & Gary, LLP · 11 hours ago

Legal Secretary

Los Angeles, CA

Full-time

Onsite

Entry Level

$33/hr - $50/hr

2+ years exp

Freeman Mathis and Gary, LLP is a rapidly growing national litigation law firm seeking an enthusiastic litigation secretary to join their Downtown Los Angeles team. The role involves drafting legal correspondence, maintaining attorneys' calendars, and providing assistance to the firm's clients and staff in a fast-paced environment.

Consulting

Responsibilities

Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting

Prepare and collect conflict of interest checks, open new files and maintain client files

Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance

Make client and client-related appointments for attorneys as necessary

Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service

Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings

Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision

Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position

Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

Qualification

Litigation secretarial experienceCM/ECF/PACER systemIManage experienceCalifornia Code of Civil ProcedureMicrosoft Office SuiteCommunication skillsProblem-solvingTeamwork mentalityOrganizational skills

Required

Minimum two years litigation secretarial experience

Experience maintaining paperless files. iManage experience a plus

Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure

Must successfully pass a background and drug screen

Excellent communication skills

Problem-solvers

Willing to take ownership of their job

Flexibility and excellent organization skills

Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision

Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position

Professional demeanor with all Firm's clients, attorneys, staff and vendors

Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings