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VSE Aviation · 12 hours ago

Accounts Payable Specialist

Miramar, FL

Full-time

Onsite

New Grad, Entry Level

VSE Aviation is a company focused on providing aviation services, and they are seeking an Accounts Payable Specialist. The role involves computing, classifying, and recording numerical data to maintain complete financial records, along with performing routine duties to ensure accuracy in business transactions.

AerospaceIndustrialManufacturing

Responsibilities

Operate computers programmed with accounting software to record, store, and analyze information

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes

Comply with federal, state, and company policies, procedures, and regulations

Receive, record, and bank cash, checks, and vouchers

Code documents according to company procedures

Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal

Reconcile or note and report discrepancies found in records

Perform standard bookkeeping services according to Company policies/procedures/controls

Provide support for monthly accruals, based on estimated revenues and expenses

Review expense reports and approve for payment in Company’s Expense Reporting Software

Perform general office duties, such as filing, answering telephones, and handling routine correspondence

Access computerized financial information to answer general questions as well as those related to specific accounts

Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers

Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software

Match order forms with invoices and record the necessary information

Prepare bank deposits by compiling data from cashiers, verifying, and balancing receipts, and sending cash, checks, or other forms of payment to banks

Calculate and prepare checks for utilities, taxes, and other payments

Monitor status of loans and accounts to ensure that payments are up to date

Reconcile records of bank transactions

Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures

Prepare trial balances of books

Maintain inventory records

Review and match all vendor invoices to appropriate documentation and approval prior to payment (3-way match)

Ensure expenditures are coded to the appropriate general ledger code

Reconcile price and quantity variances to ensure all invoices and purchase orders are properly accounted for

Prioritize critical vendor invoices for timely settlement

Work cross-functionally to resolve various internal and external inquiries

Create and maintain vendor master files

Files, maintains, and distributes accounting documents, records, and reports

Assist in month-end, quarter-end, and year-end closing

Assist in accounting department projects as needed

Other duties as assigned

Qualification

Accounting softwareFinancial calculationsBookkeeping servicesVendor invoice managementData reconciliationDocument managementAttention to detailCross-functional collaboration

Required

Compute, classify, and record numerical data to keep financial records complete

Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records

Check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers