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Briggs and Morgan, P.A. (now Taft Law) · 11 hours ago

Intellectual Property Legal Assistant (Chicago)

Chicago, IL

Full-time

Onsite

Mid Level

$66K/yr - $90K/yr

3+ years exp

Taft Law is a full-service law firm with a collaborative approach and advanced technological resources. They are seeking a legal assistant to support their Intellectual Property practice group in Chicago, responsible for preparing and processing patent and trademark applications, managing correspondence, and ensuring deadlines are met.

Consulting

Responsibilities

Prepares, reviews and processes patent and trademark registration applications, filings and renewals

Prepares, reviews, proofreads, and processes patent and trademark prosecution documents

Works closely with attorney/paralegal team to develop, implement and maintain processes, procedures and policies for patent and trademark work flow

Processes daily incoming and outgoing correspondence, including with clients, outside counsel, U.S. Patent and Trademark Office, and foreign patent offices

Drafts and proofreads correspondence, transmittal documents, and other documents necessary to the practice to ensure accuracy; tracks and obtains signatures when required

Carefully monitors docketing dates and deadlines, being proactive in ensuring that deadlines are met or brought to the attention of attorney/paralegal team; carefully monitors workflow of matters to ensure timely handling

May provide administrative support in opposition, interference, infringement, and related proceedings as needed

Exhibits outstanding client service in greeting guests, talking with clients, preparing correspondence, answering questions, and ensuring that matters proceed through the pre-defined administrative process

Manages client contacts, electronic mail, and print and electronic documents

May prepare exhibits and other materials for intellectual property litigation

May conduct factual research for patent and trademark matters

Enters and reviews time charges; may review and edit final client invoices for accuracy

Creates, organizes, maintains, and closes files in accordance with prescribed internal policies

Works collaboratively with other IP team members to ensure that work is completed, deadlines met and department needs are met

Processes and tracks requests for payments and reimbursements

May occasionally perform paralegal (IP Specialist) duties; however, primary role is providing clerical and administrative support for attorney/paralegal team

Qualification

PatentTrademark knowledgeIntellectual property softwareMicrosoft Office 2016Organizational skillsAttention to detailCommunication skillsCollaborative work habitsProblem-solving skills

Required

3+ years related experience

Knowledge of patent and trademark terminology, prosecution procedures, and deadlines for both U.S. and foreign intellectual property matters; knowledge of current USPTO rules and procedures; experience with intellectual property software systems

Demonstrated excellent organizational skills, sufficient to set and manage priorities; to manage and meet deadlines; and to self-start and ensure that work is timely completed

Strong attention to detail and accuracy; good judgment and analytical and problem-solving skills

Excellent communications and writing skills

Ability and willingness to demonstrate collaborative work habits and an ‘ownership mentality' in understanding the work to be done and assuring that it is timely and accurately completed

Proficient in Microsoft Office 2016 suite (Word, PowerPoint, Excel, Outlook)