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VMD Corp · 11 hours ago

Executive Secretary Administrative Assistant

Alexandria, VA

Full-time

Onsite

Mid Level

3+ years exp

VMD Corp, now a part of Xcelerate Solutions, is committed to providing professional development opportunities and fostering career growth. In the Executive Secretary Administrative Assistant role, you will draft and manage official correspondence, maintain style guides, and ensure compliance across communications while supporting leadership with high-quality written materials.

Cyber SecurityInformation TechnologyService Industry

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Focus on drafting, editing, and managing official correspondence, agency-wide policies, and issuances

Maintain style guides aligned with NSF branding, develop and document standard operating procedures, and manage organized document libraries

This role ensures consistency, clarity, and compliance across internal and external communications while supporting leadership with high-quality written materials that meet federal plain language and Section 508 requirements

Draft and edit of correspondence and official issuances for internal and external distribution

Maintain a style guide that aligns with the NSF brand

Draft, review, and edit agency wide policies, memos, and other documents

Develop and document standard operating procedures

Maintain and organize document libraries

Accurately enter information into databases/tracking systems

Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets

Draft email responses and general correspondence on behalf of the client

Qualification

Proposal Processing SupportOffice Management SystemsMS OfficeResearch SkillsDocument ManagementEditing SkillsWritten CommunicationTime ManagementPlanning SkillsVerbal Communication

Required

Proven experience as a Proposal Processing Administrative Support or in other similar position

Full comprehension of office management systems and procedures

Excellent knowledge of MS Office

Exemplary planning and time management skills

Strong written and verbal communication skills

Conduct research using internal sources in order to write and edit content

Gather, develop and check accuracy of information by coordinating with the meeting lead and subject matter experts and program officials

3-5 years of experience distilling complex and/or technical subjects into plain language for a diverse range of audiences

Education Requirement: Bachelor's degree

Can Additional Years of Experience Substitute for Degree? No

Minimum Years of Overall Experience: 3

Minimum Clearance to Start: Public Trust

Work Status Allowable: US Citizen or Permanent Resident

Company

VMD Corp

About VMD VMD, now a part of Xcelerate Solutions, is a leading defense and national security company, delivering integrated solutions in enterprise security, strategic consulting, and digital transformation.

Founded in 2002

Fairfax, Virginia, USA

501-1000 employees