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SCI-Arc · 2 days ago

Accounting Manager

LA Metro Area

Full-time

Hybrid

Mid, Senior Level

$85K/yr - $100K/yr

5+ years exp

SCI-Arc is an educational institution seeking an Accounting Manager to oversee student billing, accounts payable, and financial reconciliation processes. The role involves managing a small internal team and ensuring compliance and efficiency in financial operations.

Higher Education

Diversity & Inclusion

Hiring Manager

Nicole C. Satalino, MSHRM

Responsibilities

Supervise accounting staff responsible for student billing, accounts receivable, and accounts payable functions

Each semester, manages automated and manual student billing in Jenzabar, ensuring accurate charges based on enrollment and Board-approved tuition and fees

Collaborate with cross-functional departments to maintain accurate records and support institutional compliance and reporting needs

Coordinate with Admissions, Registrar and Financial Aid Departments to post awards, finalize charges, and process student refunds after add/drop deadlines. Monitors student enrollment counts each semester at the end of the add/drop; Produce financial aid and other grant related reconciliations as needed

Oversee full Accounts Payable operations, including vendor budget coding payments, student refunds, wire transfers, ACH and credit card payments

Perform monthly reconciliations of prepaid allocations and accrual accounts, including employee benefits, bond amortization, and deferred revenue schedules. Ensure compliance with internal procedures and controls

Reconcile AR clearing accounts related to tuition and financial aid loan, grants, scholarships transactions

Manage third-party billing and invoicing for external sponsors (e.g., VA, Saudi, Fulbright), and implement approved payment plans for students if needed as approved by the CFO

Generate billing for summer programs and apply appropriate tuition adjustments for part-time interns and students

Monitor daily banking activity, initiate internal fund transfers, and prepare related journal entries

Ensure accurate preparation and timely electronic filing of IRS 1098-T and 1099-MISC and 1099-NEC tax forms

Serve as a liaison between students, parents, and departments to resolve account-related questions and concerns promptly

Assist in preparing and uploading required audit schedules and requests

Support payroll services with payroll cycle booking