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MITRE · 2 weeks ago

CEO Office Support Specialist

McLean, VA

Full-time

Onsite

Mid Level

$74K/yr - $110K/yr

4+ years exp

MITRE is a not-for-profit corporation dedicated to tackling the nation's toughest challenges. The CEO Office Support Specialist will provide dedicated support to the office of the CEO, handling administrative tasks, managing schedules, and supporting high-profile events to ensure seamless operations.

Cyber SecurityInformation TechnologyNon ProfitQuantum ComputingSaaS

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Work in tandem with the Executive Assistant to manage the CEO’s complex calendar; coordinating meetings, events, and executive travel

Learn and understand the office’s priorities and proactively address challenges. Independently create processes to reduce recurring issues and mitigate unforeseen circumstances

Continuously assess and adjust the CEO’s schedule to align demands with evolving priorities, organizational goals, external commitments while shielding time for strategic work

Serve as a liaison for the CEO office to internal and external stakeholders, ensuring clear and timely communication. Expected to greet distinguished visitors

Monitor and triage incoming requests to the CEO Office, prioritizing and elevating as appropriate. Action requests using judgement and alignment to office priorities and needs

Identify when pre-reads are needed; prepare, organize, and distribute agendas, correspondence, reports, other documents for internal and external meetings and events. Follow up on the status of needed documents and actions

Collect, record and organize files, and other documentation according to company security procedures

Arrange domestic and international travel for the CEO, including flights, accommodation, ground transportation, and detailed itineraries aligned with the CEO’s preferences and schedule

Handle travel related expense reports and reimbursements, ensuring accuracy and compliance with policies

Plan and lead execution of events hosted by the Office of the CEO, including logistical planning, engagement with vendors, preparation of official gifts, and on-site coordination. Address and negate any unforeseen challenges to avoid disruption to events

Manage shared resources among entire EA team including office and conferencing supplies, pantry needs, and shared workspaces. Identify needs and patterns, order supplies, and prepare expense reports

Support ad hoc projects and initiatives, as assigned

Qualification

C-suite support experienceMicrosoft Office SuiteBachelor's degreeTravel coordinationEvent coordinationOrganizational skillsConfidentiality managementConcurWorkdayCommunication skillsProblem-solving skills

Required

Bachelor's degree in Business Administration, Communications, or a related field

At least 4 years of experience in an administrative or support role

Experience supporting senior executives or working in a C-suite environment

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

Strong organizational and multitasking skills with keen attention to detail

Excellent verbal and written communication skills

Demonstrated ability to manage confidential information with discretion

Proven ability to work independently and as part of a team

Flexibility to adapt to shifting priorities and deadlines

Ability to obtain and maintain a Secret Clearance

This position has an on-site requirement of 5 days a week on-site

Preferred

Familiarity with enterprise systems such as Concur or Workday

Prior experience coordinating complex travel arrangements

Experience supporting large-scale corporate events

Strong problem-solving and critical-thinking skills

Active Secret Clearance

Company

MITRE

Glassdoor2.8

The MITRE Corporation is working to solve some of the nation’s biggest challenges in defense, cybersecurity, healthcare, homeland security, the judiciary and transportation.

Founded in 1958

Bedford, Massachusetts, USA

5001-10000 employees