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Carl Warren & Company · 10 hours ago

Executive Assistant

Los Angeles

Full-time

Onsite

Mid, Senior Level

5+ years exp

Venbrook Insurance Services is among the largest insurance brokerages in the U.S., providing a range of products and services including employee benefits. The Executive Assistant will support the President of Corporate Benefits and Specialty Health, managing appointments, meetings, and travel arrangements while maintaining confidentiality and assisting with various administrative tasks.

ConsultingFinancial ServicesInsuranceProfessional ServicesProperty Management

Responsibilities

Organize and schedule appointments, meetings, and travel arrangements for multiple calendars

Manage expense reports through Workday

Coordinate logistics for meetings, including room setup, and catering

Work with sensitive information with discretion to maintain confidentiality and security

Produce and distribute correspondence memos, letters, and forms

Assist in the preparation of agendas, reports, and presentations

Handles executive online presence on LinkedIn

Help support the division with ad hoc projects

Order and maintain supplies for office. Handle office deliveries

Direct visitors and answer phone calls

In-office position with in the West LA Office

Provide personal assistance including scheduling family doctor appointments, coordinating travel, managing returns and orders, handling prescription coordination, picking up packages, and supporting various personal appointments

Team Support for the broader Employee Benefits team, including scheduling group meetings, preparing and distributing materials, coordinating cross-team communication, assisting with onboarding, sending reminders, serving as notetaker during meetings, and handling related follow-up tasks

Some PA work managing insurance coordination, reimbursements, and appointments

Experience in offsite event planning for Annual Employee benefits offsite meeting