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Express Employment International · 13 hours ago

Paralegal Admin Assistant

Olympia, WA

Full-time

Onsite

Entry Level

$25/hr - $25/hr

2+ years exp

Express Employment Professionals is seeking a dedicated Paralegal Admin Assistant to join their dynamic legal team. This role offers an exciting opportunity to support various legal practices, ensuring efficient office operations while assisting attorneys with case management and document preparation.

Staffing & Recruiting

Responsibilities

Draft probate, estate planning, and small business law documents

Assist clients with document execution, notarization, and intake

Maintain client files, calendars, and reminder systems

Answer phones, greet visitors, manage mail, and schedule appointments

Support attorneys with research, correspondence, and document preparation

Assist with billing, accounts receivable, and trust accounting

Oversee daily office management, supplies, and vendor relations

Assist attorneys with legal case management across various practice areas such as estate planning, environmental law, family law, and litigation

Conduct legal research using tools like LexisNexis and Westlaw to support case development and strategy

Prepare, review, and proofread legal documents, contracts, pleadings, and correspondence with precision

Manage document review processes and maintain organized filing systems using document management systems like iManage

Support project management tasks related to ongoing cases or legal initiatives to ensure timely completion

Coordinate client interviews and gather pertinent information through effective interviewing techniques

Handle data entry, maintain accurate records in PCLaw or other case management software, and assist with billing processes

Perform administrative duties including scheduling appointments, managing phone etiquette, and providing executive administrative support as needed

Conduct legal research on specialized topics such as UCC law, tribal regulations, patent law, securities law, or workers' compensation law

Proofread documents for accuracy and clarity; transcribe dictations when necessary

Support attorneys in preparing for court filings and hearings by organizing case files and ensuring compliance with procedural requirements

Qualification

Legal researchDocument preparationLegal practice managementProbate law knowledgeMicrosoft OfficePCLaw proficiencyProfessional communicationOrganizational skillsWriting skillsAttention to detail

Required

2+ years' experience in a law firm or similar setting

Strong organizational, communication, and multitasking skills

Proficiency in legal practice management systems and Microsoft Office

Washington Notary (or ability to obtain)

Must pass background check and credit screening

Prior paralegal experience in a law office setting

Demonstrated knowledge of multiple legal practice areas including estate planning, environmental law, family law, securities law, tribal law & regulations, patent law, landlord-tenant law, personal injury law, workers' compensation law, immigration law, and litigation

Proficiency with legal research tools such as LexisNexis and Westlaw

Experience with legal case management software like PCLaw or similar systems

Strong organizational skills with the ability to manage multiple priorities efficiently

Excellent writing skills for drafting correspondence and legal documents

Proven ability to perform detailed proofreading and transcription tasks accurately

Familiarity with document management systems such as iManage or equivalent platforms

Clerical experience including filing, data entry, and maintaining organized files within a busy law office environment

Exceptional phone etiquette combined with professional communication skills essential for client interactions

Ability to adapt quickly to new procedures and demonstrate strong organizational skills in a fast-paced setting

Preferred

Knowledge of probate, estate planning, or small business law a plus

Prior paralegal experience in a law office setting is highly preferred

Benefits

Simple IRA with 3% match

Medical coverage that meets ACA requirements

Washington Paid Sick Leave

Holiday Pay (after 500 hours and an average of 35 hours/week)

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Company

Express Employment International

Glassdoor3.8

Founded in 1983 and corporately headquartered in Oklahoma City, Express Employment International supports the Express Employment Professionals franchise and related brands.

Founded in 1983

Oklahoma City, OK, US

10001+ employees