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Swire Coca-Cola, USA · 12 hours ago

Executive Assistant to C-Suite

Draper, UT

Contract

Onsite

Entry, Mid Level

2+ years exp

Swire Coca-Cola is a family-owned bottling company and one of the largest bottlers of Coca-Cola in North America. The Executive Assistant will provide high-level administrative support to executives, manage schedules, coordinate meetings, and handle communications to ensure smooth operations within the leadership team.

Food and BeverageFood ProcessingManufacturingSupply Chain Management

No H1B

Responsibilities

Provide proactive support to assigned executives and extended leadership teams

Liaise with key business partners, brand partners, and vendors

Manage calendars proactively, prioritize and resolve conflicts, schedule appointments, meetings, and agendas, and maintain an organized office

Plan and organize key function routines (leadership meetings, outings, business planning, etc.), both domestically and internationally

Engage with stakeholders, drafting critical correspondence with key partners and business associates

Organize and coordinate travel and related requirements, including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and expense reports, ensuring all arrangements comply with the Company's Travel Policy

Arrange meetings, coordinating agendas, presentations, and logistics, such as conference registrations, room reservations, and local travel. Provide hospitality for senior management or guests, including planning and confirming all local logistics support

Actively manage vendor contracts and agreements, negotiate competitive rates, and communicate pending expirations and renewals

Perform general clerical duties such as scanning, copying, filing, data entry, collecting and opening mail, and completing various forms (purchase requisitions, shipping requests, travel expense reports, and payment requests

Handle travel arrangements for designated executives

Coordinate meetings locally and involving the Parent Company

Prepare expense reports efficiently

Coordinate special events at the corporate level

Qualification

MS OfficeExecutive AdministrationConcurBachelor's degreeOrganizational skillsAttention to detailConfidentiality

Required

Bachelor's degree in business related field or other relevant degree

2+ years' experience as an Executive Administrator or other relevant experience

Proficiency in MS Office (Excel, Outlook, PowerPoint, Word)

Proficiency in Concur or other comparable expense management systems

Benefits

Health coverage (3 medical options, dental and vision). 401(k) Retirement Plan w/company match

Health Savings Accounts w/company match

FREE virtual primary care, acute care and physical therapy

FREE Employee Assistance Program

Company paid (vacation, holidays, sick time, bereavement, jury duty, maternity/parental, disability leave and volunteer time)

Discounted & free product

Tuition reimbursement

Opportunities for career advancement

Company

Swire Coca-Cola, USA

Glassdoor3.4

With revenues of $3 billion, Swire Coca-Cola, USA produces, sells and distributes Coca-Cola and other beverages in 13 states across the American West.

Founded in 1816

Draper, Utah, USA

5001-10000 employees