EMCOR Services Mesa Energy · 10 hours ago
Project Coordinator - HVAC
San Luis Obispo, CA
Full-time
Onsite
Mid Level
$33/hr - $38/hr
3+ years expEMCOR Services Mesa Energy is a full-service HVAC and building automation contractor. They are seeking a Project Coordinator to manage retrofit and automation jobs, working closely with the Project Manager and Superintendent to ensure project timelines and documentation are maintained.
Building MaintenanceFacilities Support ServicesHeating Ventilation and Air Conditioning (HVAC)Mechanical Engineering
Responsibilities
Set up all retrofit and automation jobs
Scheduling person – work with Project Manager and Superintendent to keep shifts updated
Develop and maintain all project folders in SharePoint
Attend job, project review and manpower scheduling meeting – responsible for meeting minutes and documenting tasks that are assigned by management in Planner
Coordinates purchase of necessary supplies, equipment and services from appropriate sources
Maintain and follow a strong safety program
Issues and enters all PO’s and subcontracts required for retrofit projects
Liaison with A/P department regarding invoices, vendor holds, PO cost discrepancies and subcontracts
Reviews and approves vendor and subcontractor invoices monthly
Enters all retrofit weekly timecards and manages payroll issues with the payroll department
Liaison with payroll department for all certified payroll issues
Processes all required permits and pulls in person from cities as needed
Prepares and submits certificates of insurance
Prepares Submittal Manuals as required
Payment & Performance Bonds if required by customer
Prepares any close out documents requested and Operation & Maintenance Manuals if required by customer
Initiate Warranty Letters when required
Assists the Project Manager with billings for jobs in process and any required Pay Applications by the customer
Assists the Project Manager with WIP Reports for the end of the month review
Supports all Project Managers with daily requirements
Qualification
Required
Bachelor's degree in business administration or equivalent work experience
A minimum of three (3) years' experience in back-office support in the Construction field
Strong background with Construction forms and permits necessary
Strong administrative skills
Computer literate in Microsoft Products
Excellent verbal and written communication skills
Ability to coordinate and work well with others
Ability to work independently or as member of a team
Ability to adapt to ever changing priorities
Benefits
Medical
Dental
Vision coverage
Health savings and flexible spending accounts
Life insurance
Disability
A 401(k) Savings Plan
College Coach
Employee assistance program
Company
EMCOR Services Mesa Energy
Mesa Energy is a licensed full service HVAC, building automation, and retrofit contractor with a reputation for combining high-quality consulting services with efficient, cost-effective customized energy solutions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Jason Carrere
Cusromer Development
Recent News
2025-10-02
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