Apply on Employer Site

Texas Department of State Health Services · 19 hours ago

CHW and School Health Branch Administrative Assistant

Austin, TX

Full-time

Onsite

New Grad, Entry Level

$3,248/mo - $4,042.58/mo

Texas Department of State Health Services is committed to public health and is seeking an Administrative Assistant IV to support the Community Health Worker and School Health Branch. The role involves providing complex administrative support, managing schedules, and assisting with the intake and processing of applications and reports.

Health Care

Responsibilities

Provides complex administrative support to the staff of the Community Health Worker and School Health Branch. Composes, edits, and distributes routine and special correspondence and prepares reports, forms and travel forecasts/requests, travel vouchers, faxes and other documents. Maintains a Branch calendar and coordinates updates for the staff phone list, telework schedule and organization chart. Researches and compiles data, including calculations. Responsibilities include proofreading, photocopying, scanning and faxing. Coordinates the flow of administrative and business operations documents for the Section and Division approval

Draft administrative and technical assistance policies and procedures. Enters requisitions and purchase requests for the Community Health Worker and School Health Branch. Work involves accessing CAPPS and following guidelines established by Department policy for entering requisitions

Suppors the intake and processing of CHW Program applications and School Health Program stock medication reports. Coordinate and maintains records and filing systems. Manages data entry and generates reports. Coordinates responses to open record requests (ORR)

Manages and maintains schedules, coordinates meetings and other Branch staff recognition events. Reserves meeting rooms, sets up telephone conference calls and teleconferences, makes copies, compiles meeting materials and minutes. Manages the registration table during advisory committee meetings and provides any administrative support needed during the meetings. Facilitates staff transitions, including preparing workstations, collecting and ordering supplies and equipment

Performs other duties as assigned including but not limited to, actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location

Qualification

Microsoft Office SuiteData entryOffice practicesAdministrative proceduresResearch skillsCommunication skillsTeamwork

Required

High school graduation or equivalent

Experience supporting a professional team and coordinating administrative duties

Data entry experience

Experience in office practices and administrative procedures

Experience in the use of standard office equipment and software

Knowledge of business English, spelling, grammar, and punctuation

Knowledge of office equipment and software, including Windows, Microsoft Outlook, Microsoft Word, Internet Explorer, Microsoft Power Point, Microsoft Excel, multifunctional copiers

Knowledge of office practices and administrative procedures

Skill in composing, editing and preparing correspondence, reports, forms and documents and proofreading written information

Skill in organizing office record keeping and filing systems

Skill in communicating with the public in a timely manner

Skill in researching, analyzing and compiling information and preparing calculations for reports

Ability to research DSHS policies and other information, implement administrative procedures and communicate information to staff

Ability to prioritize tasks to meet deadlines

Ability to work as a team member

Ability to communicate effectively with customers both verbally and in writing

Ability to interpret rules, regulations, policies and procedures

Benefits

Insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS)