Executive Alliance · 2 days ago
Associate Bookkeeper, Entertainment Agency (Contract)
United States
Contract
Remote
Entry Level
2+ years expExecutive Alliance is representing a diverse, independent talent and literary agency seeking a detail-oriented Associate Bookkeeper (Contract) to join their production accounting/business management team. In this role, you will provide critical support to the Head Bookkeeper, ensuring the financial health of their entertainment projects while managing high-volume transactions with precision.
ConsultingRecruitingStaffing AgencyTraining
Responsibilities
Process a high volume of vendor invoices, ensuring proper coding to specific production departments or projects
Manage the "Weekly Pay Run" by preparing checks and ACH transfers for approval
Reconcile vendor statements and resolve any billing discrepancies or "past due" notices
Collect and maintain Form W-9s for all new vendors and independent contractors
Generate and issue invoices to studios, networks, or talent clients based on contract terms
Monitor aging reports and perform polite but persistent follow-ups on outstanding payments
Record bank deposits and merchant processing receipts accurately
Perform monthly bank and credit card reconciliations within QuickBooks
Assist the Head Bookkeeper with monthly, quarterly, and year-end closing procedures
Organize and digitize financial records for audit readiness
Track expenses from agency personnel or talent assistants
Qualification
Required
Minimum 2 years of experience working heavily in QuickBooks (Pro, Premier, or Online)
Familiarity with the entertainment landscape (production accounting, talent management, or agency billing) is highly preferred
Strong proficiency in Excel (VLOOKUPs and Pivot Tables are a plus)
Ability to spot a coding error in a 50-line invoice at a glance
Proven ability to handle sensitive financial data and high-profile client information with total confidentiality
Company
Executive Alliance
Executive Alliance is an agency that provides staffing, recruiting, executive search, and consulting services to various sectors.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Gary Zelamsky
President
Recent News
Maryland Daily Record
2025-05-06
Maryland Daily Record
2025-03-08
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