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Texas Department of State Health Services · 10 hours ago

Contract Finance Manager

Austin, TX

Contract

Onsite

Senior Level

$4,801.16/mo - $6,281.33/mo

The Texas Department of State Health Services is dedicated to improving public health in Texas and is seeking a Contract Finance Manager. This role involves administering the billing process and eligibility monitoring functions for contract billings, ensuring compliance with federal and state regulations, and providing high-quality customer service to both internal and external customers.

Health Care

Responsibilities

Administers the billing process and eligibility monitoring functions for contract billings

Processes contractor invoices for payment, verifies supporting documentation, monitors spending trends of each contractor and reports to contractors identified as at-risk for lapsing program funds to the contract managers

Responsible for maintaining various contract reporting and tracking databases, including the analysis of contract financial information, preparing highly professional management reports for contracts, and other pertinent data as it relates to contract management

Performs contract files maintenance, enters data into contractor database and maintains centralized filing system

Responsible for monitoring contract compliance with federal and state laws, rules, regulations, guidelines, policies and procedures

Coordinates with contractors and other areas of the Department on voucher corrections and adjustments when appropriate

Responsible for Purchase Order Adjustments when appropriate

Works closely with program and unit staff to provide training and technical assistance to DSHS staff and contractors when appropriate

Provides high-quality customer service to external and internal customers by prompt responses to inquiries, taking the initiative to solve problems, exercising flexibility, and continuing to seek improvements within the unit and program areas

Reviews and approves contractor voucher requests for payment

Completes highly technical review of contractor expenditures

Assists with contract close out activities, including but not limited to processes purchase order adjustments, close outs, and financial status report reconciliations

Acts as liaison to program staff and other agency staff regarding contractor voucher corrections and adjustments, and on issues related to contractor reports

Monitors tracking systems for voucher requests to assure that vouchers are being received and paid

Maintains contract files, data enters contractor database, processes requisitions for client services contracts, and maintains centralized filing structure

Develops, coordinates and adheres to policies, procedures and guidelines for programs within the agency in relation to contract management

Monitors and evaluates billing and/or performance measure reports

Keeps Contract Manager informed of any identified issues with billing and performance measure reports

Coordinates the development and analysis of data to write required reports needed to obtain and maintain federal and state funding for client service contracts

Prepares ad hoc management reports, correspondence and other materials on client service contracts such as expenditure summary reports and analysis of spending trends for each contractor

Other duties as assigned, including but not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation

Qualification

Contract managementFinancial analysisMicrosoft ExcelAccounting principlesProject managementProblem solvingCustomer serviceData managementPolicy interpretationTechnical judgmentLegislative knowledgeQuality managementProcess improvementExpenditure reconciliationDatabase managementFederal regulationsState regulationsTrainingAssistanceCommunication skillsTeamworkLeadershipTime managementConflict resolution

Required

Experience in the use of computer equipment/software applications such as Microsoft Word, Outlook, and Excel

Experience with invoice review and approval with expenditure reconciliation

Experience performing and prioritizing multiple tasks, assignments, and projects

Preferred

Certified Texas Contract Manager (CTCM) is preferred or must be obtained within first year of employment

Benefits

Insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS)