The John Stewart Company ยท 17 hours ago
Compliance Specialist - Redwood Gardens Apartments
Berkeley, CA
Full-time
Onsite
Entry, Mid Level
2+ years expThe John Stewart Company is seeking a Compliance Specialist to ensure compliance with affordable housing programs and regulatory agencies. The role involves determining eligibility, performing audits, and assisting in policy development related to property management compliance.
Real Estate
Responsibilities
Ability to effectively and professionally interact and communicate with your supervisor, managers, other employees, residents, senior staff, owners, government agencies, sponsors and clients
Implement compliance tracking/reporting systems/processes to monitor compliance with all applicable laws and regulations governing all assign properties
Keep current on all updates and changes in Tax Credit, HUD and other affordable housing programs
Schedule and coordinate on-going file reviews and audits testing verification of tenant income, testing periodic tenant recertification to ensure compliance with Tax Credit/HUD and verifying compliance with fair housing standard
Ensures compliance requirements in a timely manner as outlined in regulatory agreements, contracts, company policies and procedures and federal, state and local laws are adhered to at all times
Implement on-site file audit procedures to ensure compliance with regulatory agreement for each property
Work with Managers, Regional Managers, and Directors to ensure that all HUD move-in tenant files are in compliance
Ensure accuracy and completeness of all HUD, Tax Credit and other required forms
Prepare reports of findings, identify corrective actions, and assist in making corrections or clarifications to the file consistent with governing agencies and company policies
Provides training and consultation on the process and programs related to compliance
Helping to create and participate in staff training about LIHTC/HUD regulations and other related issues to make certain that properties are operating and recording in the right manner
Respond to compliance related questions from regional personnel
Assess and make recommendations to the Compliance Managers, Compliance AVP, Director, Regional Manager and Vice President regarding training needs for Property Managers and Occupancy Specialist
Maintains compliance databases to include tracking regulatory agreement details per property, inspection trends, MOR, REAC, etc
Understand and help prepare properties for Management and Occupancy Reviews (MOR)
Understands and implements all EIV Policies and Procedures required by HUD and JSCo throughout the region
Work in Boston post with notices, vouchers, forms, payment plans, reconciliations, etc
Update Regional Managers, Regional Vice President, and Property staff on compliance changes, including providing trainings to property staff regularly
Maintain training requirements as needed
Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production and tracking methods, and coordination of multiple task and resources
Ability to tell when something is wrong or is likely to go wrong and then apply general rules to specific problems to produce answers that make sense
Ability to read, understand and communicate information and ideas in writing so others will understand
Ability to listen to, understand and speak so others can understand ideas and information presented verbally
Ability to complete basic math calculations including addition, subtraction, multiplication and division
Ability to develop and maintain computer records in Word, Excel and other software required by JSCo (i.e. Boston post) and regulatory agencies
Knowledge of company policies, federal, state and local laws, government regulations and agency rules that pertain to properties involved especially HUD programs, Section 42 of the Internal Revenue Code and Public Housing program
Qualification
Required
Ability to effectively and professionally interact and communicate with your supervisor, managers, other employees, residents, senior staff, owners, government agencies, sponsors and clients
Implement compliance tracking/reporting systems/processes to monitor compliance with all applicable laws and regulations governing all assigned properties
Keep current on all updates and changes in Tax Credit, HUD and other affordable housing programs
Schedule and coordinate on-going file reviews and audits testing verification of tenant income, testing periodic tenant recertification to ensure compliance with Tax Credit/HUD and verifying compliance with fair housing standard
Ensures compliance requirements in a timely manner as outlined in regulatory agreements, contracts, company policies and procedures and federal, state and local laws are adhered to at all times
Implement on-site file audit procedures to ensure compliance with regulatory agreement for each property
Work with Managers, Regional Managers, and Directors to ensure that all HUD move-in tenant files are in compliance
Ensure accuracy and completeness of all HUD, Tax Credit and other required forms
Prepare reports of findings, identify corrective actions, and assist in making corrections or clarifications to the file consistent with governing agencies and company policies
Provides training and consultation on the process and programs related to compliance
Helping to create and participate in staff training about LIHTC/HUD regulations and other related issues to make certain that properties are operating and recording in the right manner
Respond to compliance related questions from regional personnel
Assess and make recommendations to the Compliance Managers, Compliance AVP, Director, Regional Manager and Vice President regarding training needs for Property Managers and Occupancy Specialist
Maintains compliance databases to include tracking regulatory agreement details per property, inspection trends, MOR, REAC, etc
Understand and help prepare properties for Management and Occupancy Reviews (MOR)
Understand HUD Form 9834
Reviews and works with JSCO's Document Information Specialist on how to apply for access rights to the EIV system as an EIV Coordinator or an EIV User
Maintains access and follows security training requirements to have access to all properties listed on EIV for the regional office
Track EIV Monthly Reports, Security Tests, and Authorizations Forms
Understand and implements all EIV Policies and Procedures required by HUD and JSCo throughout the region
Work in Boston post with notices, vouchers, forms, payment plans, reconciliations, etc
Update Regional Managers, Regional Vice President, and Property staff on compliance changes, including providing trainings to property staff regularly
Maintain training requirements as needed
Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production and tracking methods, and coordination of multiple task and resources
Ability to tell when something is wrong or is likely to go wrong and then apply general rules to specific problems to produce answers that make sense
Ability to read, understand and communicate information and ideas in writing so others will understand
Demonstrate proficiency operating a personal computer and related software
Ability to listen to, understand and speak so others can understand ideas and information presented verbally
Ability to complete basic math calculations including addition, subtraction, multiplication and division
Ability to perform all math calculations required under all agencies regulatory restrictions including prorating, payroll estimating, etc
Ability to develop and maintain computer records in Word, Excel and other software required by JSCo (i.e. Boston post) and regulatory agencies
Ability to develop tracking and report forms in Word and Excel as needed
Knowledge of company policies, federal, state and local laws, government regulations and agency rules that pertain to properties involved especially HUD programs, Section 42 of the Internal Revenue Code and Public Housing program
A minimum of two years of Property Management is needed
Previous experience in occupancy compliance, planning, scheduling and completing major projects with minimum guidance
Demonstrated experience in problem identification, analysis, recommendation of options and development of logical and workable solutions
Demonstrated knowledge on Microsoft Office programs such as WORD, EXCEL, and OUTLOOK are essential
Preferred
HUD and Tax Credit certifications desirable
Benefits
Medical, dental and vision care; preventative medical care paid at 100%.
Vacation leave of up to ten days per year in the first year.
Up to 80 hours of sick time per year.
Flexible Spending Accounts for Health Care and Dependent Care.
Company paid Life AD&D Long Term Disability.
Free, confidential counseling through our Employee Assistance Program.
Commuter benefit program.
Discounts for AT&T and ClassPass.
$100 annual Wellness Reimbursement.
Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).
Free, confidential counseling through our Employee Assistance Program.
Commuter benefit program.
Discounts for AT&T and ClassPass.
$100 annual Wellness Reimbursement.
Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).
Up to 80 hours of sick time per year.
Company
The John Stewart Company
The John Stewart Company is a real estate firm providing finance, management, and construction services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
J
Jack Gardner
Chairman of the Board
Recent News
Seattle TechFlash
2025-04-28
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