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Jovie · 17 hours ago

Billing Specialist

United States

Full-time, Contract

Remote

Entry Level

$15/hr - $21/hr

1+ years exp

Jovie is seeking a Billing Specialist to join their team. The Billing Specialist will play a critical role in achieving efficient pre-sale, bookings, and financial operations across the organization.

Child CareChildrenTraining

Growth Opportunities

Responsibilities

Track client invoicing preferences and build streamlined processes for the receipt, processing, and communication of invoicing information

Work with accounting team to route invoicing requests, provide relevant information, and clarify request follow-ups

Communicate request status, provide relevant information, and answer questions for internal and external requestors

Monitor multiple billing inboxes, responding to clients in a timely manner

Recordkeeping

Enter relevant billing information and documentation into AdBook (revenue tracking system), NetSuite (ERP), and other program tracking platforms

Assist in the setup, maintenance, and information transfer to and from various invoicing portals, like Ariba, Coupa, etc

Work with internal and external stakeholders to complete, review, and approve billing documents and vendor forms

Providing W9s and other vendor requested data

Maintain a repository of tools, resources, and templates that allow for an accurate and prompt billing and finance workflow on a daily, weekly and monthly basis. Examples include our training guides, information ‘cheat sheets’, and contact sheets when collaboration is required

Work with accounting team to establish timelines for monthly close process milestones

Create Adbook reports to be used by and to gather delivery feedback from various internal teams

Fill out billing information for all active programs within a given month

Reconcile Adbook data for select programs/clients to ensure billable totals and delivered totals are correct