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Vintage Realty Company · 9 hours ago

Part-Time Office Manager

Shreveport, LA

Full-time, Part-time

Onsite

Mid Level

Vintage Realty Company is a full-service real estate firm recognized for excellence in property management, leasing, development, and investment services. The Part-Time Office Manager plays a key role in ensuring smooth daily operations at POP Executive Suites, overseeing front-office functions, managing tenant relations, and coordinating vendor services.

Commercial Real EstateProperty DevelopmentProperty Management

Responsibilities

Supervise, support, and schedule the Receptionist

Maintain professional standards for tenant greetings, phone etiquette, mail handling, and guest check-ins

Cover the front desk during lunch hours, vacations, and absences

Ensure reception, conference rooms, and shared spaces are always organized and guest-ready

Serve as the main point of contact for tenant questions and service needs

Coordinate conference room scheduling and enforce space-use guidelines

Assist with new tenant onboarding, key distribution, and suite readiness

Foster positive tenant relationships and support tenant retention

Oversee billing for additional services (copier, postage, conference rooms, telephone, etc.)

Submit accurate charges to accounting and assist with invoice inquiries

Maintain office records, logs, and electronic files

Liaise with internet, phone, copier, janitorial, and other service providers

Monitor supply levels and reorder as needed

Troubleshoot basic office equipment issues and escalate to vendors when necessary

Manage building access (keys, fobs, after-hours permissions)

Provide light administrative support to management as needed

Qualification

Office administrationCustomer serviceMicrosoft OfficeBilling processesProperty managementDependabilityProfessional presenceMulti-taskingCommunication skillsOrganizational skills