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Capps Plumbing and Sewer, Inc. · 12 hours ago

SOS Records Analyst III (JP26-022) - Executive

Texas-AustinWork Locations

Full-time

Onsite

Mid, Senior Level

$4,678/mo - $4,678/mo

2+ years exp

Capps Plumbing and Sewer, Inc. is seeking a Records Analyst III to work within the Secretary of State's agency. The role involves advanced records and information management work, including coordinating with legal staff to maintain a records management program and assist with public information requests.

CommercialCustomer ServiceProperty ManagementResidential

Responsibilities

Classifies, stores, accesses, and retrieves agency records and information

Provides assistance to employees on a variety of matters related to records and information management

Gathers information to help with the identification of records to ensure that they are correctly categorized for records retention

Assists with the processing of public information requests and coordinates with agency legal counsel and other employees to gather appropriate records and respond to requests in accordance with the Public Information Act

Coordinates, develops, and conducts records management training for agency staff

Develops, maintains, and implements the agency’s records retention schedule

Participates in the development and implementation of goals, objectives, policies, and priorities for the management of records

Reviews the effectiveness of the agency’s record-keeping practices and records management systems, and propose recommendations for improvement

Identifies vital records, and assists in the creation and maintenance of the agency’s vital records protection and disaster recovery plans

Prepares administrative reports, studies, and specialized research projects

Provides assistance with developing and conducting surveys, inspections, or reviews to determine compliance with records management requirements, laws, regulations, policies, and procedures

Oversees the completion and ongoing maintenance of records inventory

Maintains agency records disposition log(s)

Identifies and transfers inactive records for storage and destruction, and advises agency employees in coordination with agency legal counsel regarding the transfer of agency records, in accordance with all applicable laws, policies, and procedures

Participates in the design and implementation of filing systems and filing procedures

Ensures that records are released to external customers in conformance with the approved retention schedule

Performs other duties as assigned

Qualification

Records management experienceTexas Public Information ActInformation governanceData analysisCommunication skillsOrganizational skillsTime managementTeam playerDetail-oriented

Required

Graduation from an accredited four-year college or university

2 years of records management experience

Experience and education may be substituted for one another

Knowledge of foundational records management theory and practice; records management laws, regulations, rules, policies, and procedures; and principles and concepts of information governance and various phases of records and information management

Ability to research, analyze, and evaluate data and information to formulate conclusions and communicate guidance orally or in writing; to apply standardized information management strategies and procedures to unusual and/or critical situations; and to communicate effectively

Knowledge of the design, implementation, and management of a records management program

Ability to oversee and/or supervise the work of others

Ability to meet established deadlines and work with agency staff, contractors, and the general public

Excellent time management skills, and regular and punctual attendance

Ability to learn and apply relevant statutes, administrative rules, policies and procedures, directions, and instructions

Detail-oriented, dependable, resourceful, and able to work independently

Knowledge of PCs, office equipment, and work place protocols

Excellent organizational skills and ability to follow through with assigned tasks in a timely manner

Ability to communicate effectively verbally and in writing

Ability to be flexible and quickly adjust to new situations and changing demands

Consciously foster a workplace environment that is consistent with the Secretary of State's culture and emphasizes the identified mission, vision, guiding principles, and values of the Agency

Ability to work as a member of a team and be an effective team player in a pleasant, professional, and respectful manner

Ability to appropriately handle confidential or sensitive information

Perform duties in a stationary (seated) position with occasional periods of walking

Lift and carry boxes weighing up to thirty (30) pounds