Cleveland County · 1 week ago
Deputy Director of Operations
Norman, OK
Full-time
Onsite
Lead/Staff, Director/Executive
3+ years expCleveland County is seeking a Deputy Director of Operations to provide administrative support and facilitate the efficient functioning of the organization. The role involves analyzing services and operations, interpreting complex rules and regulations, and maintaining knowledge of organizational priorities.
Government Administration
Responsibilities
Coordinate office activities to ensure efficient operations of the Cleveland County Board of Commissioners office
Perform a full range of administrative duties, including typing, filing, and managing correspondence
Schedule and organize meetings, appointments, and events for Commissioners
Prepare and maintain office records, reports, and correspondence related to the Commissioner's area of responsibility
Assist with special projects and initiatives as assigned by Commissioners
Draft and proofread correspondence, reports, and other documents for accuracy and clarity
Manage incoming and outgoing communications, including emails, phone calls, and mail
Serve as a point of contact for inquiries from the public, stakeholders, and other County departments
Maintain organized filing systems for easy retrieval of documents and records
Ensure confidentiality and security of sensitive information and records
Update and maintain databases and spreadsheets as needed for tracking purposes
Qualification
Required
Bachelor's degree in public administration, Business Administration, Management, Finance or closely related discipline plus three years of professional level experience in operations, administration or management; or an equivalent combination of education and experience, substituting one additional year of professional or technical experience for each year of the required education
Excellent communication skills, both verbal and written, with the ability to interact professionally with diverse stakeholders
Proficient in Microsoft Office Suite and other relevant software applications
Excellent analytical skills with the ability to interpret and apply complex information
Ability to analyze and assess services and operations for quality, efficiency, and effectiveness, and to make recommendations for improvements
Ability to interpret and apply complex rules, regulations, policies, and procedures. Ability to abstract and present significant facts from data
Knowledge of organization, workflow, staffing, forms, and procedures
Knowledge of the Board of Commissioners' roles and priorities
Strong organizational skills with attention to detail and accuracy
Ability to prioritize tasks effectively and work efficiently in a fast-paced environment
Ability to work independently with minimal supervision and as part of a team
Demonstrated commitment to maintaining confidentiality and handling sensitive information with discretion
Adherence to ethical standards and professionalism in all interactions and duties
Preferred
Experience in government software, such as Munis and Stage 50 Accounting Software
Experience working within a governmental, regulatory, or highly structured environment
Knowledge of public sector financial practices, procurement processes, and contract administration
Ability to analyze operational and financial data
Experience with budget development, monitoring, and fiscal controls
Demonstrated financial management experience including managing and maintaining balance sheets
Benefits
Several health, dental and vision options for both employees and employees + dependents.
14 paid Holidays, 15 days of Vacation and 15 days of Sick Leave per year.
Retirement Savings Plans.
Company
Cleveland County
Our family-oriented lifestyle, small-town charm, and southern hospitality make Cleveland County a great place to live, work and play and that's why nearly 100,000 people call this place home.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase