Boys & Girls Clubs of Delaware ยท 17 hours ago
Administrative Assistant
Rehoboth Beach, DE
Full-time
Onsite
New Grad, Entry Level
$17/hr - $19.55/hr
0+ years expBoys & Girls Clubs of Delaware has been positively impacting the lives of youth for over 90 years, providing a safe haven for children. The Administrative Assistant plays a crucial role in managing membership registration, record-keeping, and overseeing the Front Desk area to ensure a welcoming environment for members and visitors.
Fundraising
Responsibilities
Interpret and articulate the philosophy, objectives, standards, and program of the Boys & Girls Club, through all mediums available to members and their parents and to the general public
Perform all job responsibilities in compliance with current state licensing requirements for school-age centers; address non-compliance issues as needed or directed
Recommend the requisition of supplies
Receive and register new members including receipts of dues and fees
Issue membership cards to members and guest cards to visitors
Control access to program areas; ensure visitors sign in
Talk with members to discover interests and promotion of participation in Club activities
At all times set a positive, welcoming tone for Club members, staff, and visitors
Maintain accurate membership and attendance records, as well as complete and accurate payment records
Make periodic written and verbal reports on membership, attendance, and registration to Program Director
Answer telephone and direct calls to staff members as appropriate
Accurately record and relay messages to staff members
Prepare letters, forms, and reports as needed or directed
Assist with any activities as directed by the Program Director
Strictly adhere to all financial management policies and procedures of the organization (e.g., purchasing, handling money)
At all times, present yourself as a positive role model for youth
Assume other tasks, assignments and responsibilities as needed or directed
Keep payments in arrears to a minimum at club/site, no unauthorized discounting or waiving of fees
Maintain cleanliness, safety, sanitation practices. Consistently maintain inviting, attractive atmosphere at all clubs/sites; this includes grounds, BGCDE equipment and vehicles
Assist with tours of facility and have awareness of rental calendar
Keeping area clean and organized at all times
Children files are kept up to date with all necessary OCCL and Stars info needed
Qualification
Required
High School diploma or equivalency
Demonstrated PC application proficiency (Word, Excel, Outlook)
Six (6) months experience managing and tracking various kinds of data
Must be able to pass an FBI clearance, State of Delaware Criminal History Background Check, National and State Sexual Abuse Registry check, and National and State Child Abuse Registry Check per DelaCare regulations
Strong customer service and organizational skills
Demonstrated ability to interact with a range of people in an open friendly, customer-oriented manner; able to work independently and relates well with school aged children
Office Equipment Operation and Management: e.g., computer, printer, scanner, copier, fax, telephone
Demonstrated ability with organizing and answering phone with proper phone etiquette
Maintain a high energy level
Be comfortable working with children and adults in a fast-paced professional setting
Frequently lifts, carries or otherwise moves and positions objects weighing up to 25 pounds when preparing rooms for activities
Ability to perform duties effectively under stressful conditions; ability to make decisions quickly and accurately with tact and impartiality
Ability to understand and follow verbal and written instructions and communicate effectively both verbally and in writing
Preferred
First Aid/CPR certification preferred
Benefits
Medical, Vision, and Dental Insurance/Pharmacy Coverage for individual & immediate family
Flexible Spending Accounts (FSA)
401(k) with Employer Match
Paid Time Off
Free childcare for school-aged children based upon site availability.
Life Insurance Coverage
Short- & Long-Term Disability
Employee Assistance Program
Company
Boys & Girls Clubs of Delaware
Since 1931, Boys & Girls Clubs of Delaware has positively impacted the lives of thousands of children and teens across Delaware.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase